Faculty Policies Committee Minutes, February 10, 2003, 3 p.m.
Present: Michelle Benedict, Barbara Coleman, Bill Dodd, Gordon Eisenman, Cliff Gardiner, Jim Garvey, Andy Hauger (chair), Jeff Heck (secretary), Donna Hobbs, Bill Reese, Jana Sandarg, Sabina Widner
Guest: Jim Benedict
Agenda items: Old Business
1. Promotion and Tenure Recommendations
The committee discussed two letters from Promotion and Tenure Committees (PTC) recommending editorial and policy changes to the promotion and tenure process. The editorial changes were approved and will be sent to Dr. Sullivan for addition to his documents.
“Records of the candidate’s grade-distribution should be included along with student evaluations.” The recommendation to have raw grade distribution data sent to the PTC concerned some FPC members, who felt they would be used out of context. There are variables that only department heads can factor into evaluation of the data. Discussion of the appropriate point in the process and person to use the raw data will continue with the next meeting.
“When an academic unit has generated standards for promotion or tenure (or both) in addition to, and consistent with, the standards stated in the Faculty Manual, those criteria should be included with a candidate’s application.” This is already in place as an option. The word “optional” will be deleted from the Faculty Manual.
“…librarians are treated as faculty as opposed to staff at ASU. … their mission differs from that of regular teaching faculty. Does it differ to a large enough degree that guidance should be put in the faculty manual….” Bill Dodd produced a copy of an activities list developed by the library and approved earlier that seemed to satisfy the request. Andy Hauger will request that Charles Jenks insert the text of this list into the 910 section; it is already printed in the 421 section but needs to be in both.
“Is it possible for departments with disciplines where the doctorate is not available … to provide any greater specificity as to just what should constitute the equivalent to a doctorate degree?” Each department will be asked to add this to the role model.
“Are the requirements for tenure commensurate with rank?” It was felt this section on page 46 of the online manual had been made clearer with recent changes, but an incident this semester suggests even better wording could be found. Bill Reese will work on rewording the section.
“We would like the following items to be specifically included in the candidate’s packet and we would like each of these items to appear on the cover sheet for their inclusion to be checked off.
1. The last three chair evaluations” This will be done
“2. Student evaluations for all classes over the last four years.” This will be done, though it was noted that sometimes losses of evaluations occur through no fault of the faculty member.
“3. Student evaluation questions, if used, for items 36-50 and/or for any noninstitutional evaluations.” These usually should be omitted, as the Scantron process used to generate the results would not be able to distinguish among the different questions and scales used by each department. These numbers are for information only. Only items 1-32 will be part of what is submitted to the PTC. If the candidate wants numbers beyond that included, they must include it themselves.
“Moreover, we would like membership of the Promotion and Tenure Committee to be limited to one member per unit.” Broader representation will result in more fair treatment for each candidate. This is already in place, though the effort is sometimes defeated because valuable potential committee members are diverted into other committees or activities and thereby excused from the PTC. Hauger will check the statute.
2. Faculty Recognition
There was only one candidate nominated for Outstanding Faculty member this year. The committee accepting these nominations will attempt to better advertise.
A letter from a faculty member decries the lack of available faculty parking in front of Fanning Hall, and it mentions a need for stronger enforcement of the policy. Public Safety indicates it is trying to hire an additional student ticket writer, and that it will have signs available by the end of the month to more clearly mark the area.
One faculty member asked about sabbaticals and how departments handle them. The FPC members mentioned that departments are welcome to arrange creatively for faculty members to take them, but that there is no money available to support sabbaticals.
Other Agenda Items
Agenda items 6, 7, and 8 were carried over to the next meeting.