Faculty Policies Committee Minutes, February 2, 2004

Present: Michelle Benedict, Tom Crute, Gordon Eisenman, Cliff Gardiner, Marc Miller, Jeff Heck (secretary), Bill Reese (chair), Wendy Turner, Donna Wear, Janice Whiting, Sabina Widner

Guests: Vice President for Business and Student Services Fred Barnabei

Director of Major Gifts and Alumni Relations Helen Hendee

Minutes from January 12, 2004 were approved as revised

Old Business

1. Institutional Budgeting –

The FPC met with Vice President for Business and Student Services Fred Barnabei and Director of Major Gifts and Alumni Relations Helen Hendee to learn more about and discuss institutional fundraising, and to ask in what ways the committee and other ASU faculty might assist with the process. Hendee provided an overview of Raiser’s Edge, a database to assist and target institutional fundraising.

A grants coordinator in the Alumni Office, Stephanie Woodward, is available to help with questions relating to grants.

FPC members should email Bill Reese with their suggestions for faculty involvement with institutional budgeting and fundraising, for him to compile and distribute.

2. Fall Break –

Following discussion on the two new options available for a Fall Break calendar, the FPC voted nine in favor and one opposed to recommend the calendar proposed by Wendy Turner and Katherine Sweeney to VPAA Sam Sullivan, who is now in charge of considering the insertion of the break. The recommended calendar will call for modifications to our current scheduling of exams and the time at which grades will be due.

3. Free Speech / Freedom of Assembly Policy –

The FPC suggests the following wording change to the most recent revisions of this proposed policy:

“A planned event is the responsibility of the sponsoring individual or organization and that individual or organization is expected to organize the event in advance. University assistance for such an event will be based on the University’s ability to safely support the event.”

Inserted in place of:

“A planned event is the responsibility of the sponsoring individual or organization and must be coordinated in advance. Planned events will be scheduled based on the University’s ability to safely support the event.”

4. E-Forms –

Tom Crute will meet this week with Cathy Barner, Assistant Director for Support Services in Information Technology Services, to detail and discuss workflow requirements for electronic forms software. The software is needed to allow online completion and submission of documents.

New Business

5. Faculty Manual –

The FPC will begin work to assist in a revision of the Faculty Manual. Details are forthcoming.

6. Faculty Survey –

Marc Miller demonstrated a prototype for a faculty survey dealing with the publication timing of student grades.

All other agenda items were deferred.

Meeting adjourned at 5:03 p.m.

Next Meeting: February 9, 2004, 3 p.m.

Allgood Hall, Dean’s Office Conference room, within the N210 suite