Faculty Policies Committee Minutes
November 16, 2009
Members present: Peter Basciano, Angela Bratton, Kim Davies, Paula Dohoney,Wally Evans, Mark Fissel, Sudha Ratan, Bruce Saul, Mike Searles, Donna Wear, Eric Zuckerman
1) Wally called the meeting to order at 2:35pm.
2) Minutes from 9November were corrected and approved. They will be posted soon.
3) Wally noted that Dean Eisenman recommended that the FPC appoint Charles Jackson as one of the three committee members for the post-tenure review of the Grover C. Maxwell Chair of Business Administration. The FPC voted unanimously to recommend Mark Fissel, Donna Wear, and Charles Jackson be appointed to the review committee.
4) The group discussed the General Faculty Meeting and the FPC recommendations. Based on comments from faculty and a subsequent discussion among the FPC members, the attached clarifications to the promotion and tenure section of Faculty Manual were accepted unanimously and will be recommended. See Appendix A (changes in bold italics)
5) Kim presented suggested changes to Chair duties: 104.1.1.1; 104.1.1.3;
6)
The FPC will continue discussion of evaluation instruments at our next meeting.
7) The group voted to cancel the meeting on 23 November.
8) Wally distributed a copy of proposed changes to Permanent Committees in the Manual. The topic will be revisited after Wally clarifies organizational priorities.
9) Wally asked that the group look closely at Section 432.2.3 in order to suggest clarification in wording during our next meeting.
10) Katherine Sweeney attended the meeting to discuss the possibility of a Fall (2010) Break. Due to existing holidays, constraints by the BOR, and student preferences, only one day could be added to the holiday schedule. The FPC will look into recommending that the Friday after Columbus Day be taken as a Fall Break.
11) The next FPC meeting will be on November 30 at 2:30 in SH 1012W.
Adjourned at 4:00 pm.
Respectfully submitted,
Bruce Saul
Appendix A: Changes are in italics
On page 47-48 under promotion:
According to USG guidelines, promotion applicants must complete a Background Clearance Form, and deliver it to Academic Affairs.
On page 49:
Augusta State University Faculty Manual - updated through 09_03_2009
432 PROCEDURE
These procedures were approved by the faculty of Augusta State University on May 22, 1974, and amended bythe faculty on November 16, 1983, February 28, 1996, April 11, 2001, and April 2003.
Applicants must follow the instructions as printed here.
432.1 Departmental Level
432.1.1 Application
Application for promotion and tenure may be made either by the individual or the individual's immediate supervisor. Each academic unit (department/ college/library) shall make its guidelines consistent with the Augusta State University Faculty Evaluation and Development System. Each department and college and the library shall make clear to its members what the unit's expectations are regarding the criteria established in Section 431. This clarity is likely to be maximized when candidates for promotion and tenure use an example of previous applicant packets from the unit. The expectations of each academic unit shall be made explicit via annual agreements between faculty members and supervisors as required by the Augusta State University Faculty Evaluation and Development System.
432.1.2 Supporting Documentation
The person being considered for promotion, tenure, or both shall prepare for consideration the following documents. The following items should be included in the application, in the order specified (do not place these in plastic sheet protectors). If the applicant chooses to submit documentation other than text, then the applicant should assure that it can be examined without the use of any audiovisual devices (e.g., examples of art should be represented as hard copies, not slides). Less portable documentation (e.g., musical productions, websites) should be submitted normally in the form of peer reviews. Optional items are so noted. Applicants should be aware that reviewers may request additional information or use other information in their files, provided that this information is made known to the applicant. While the applicant should consider for inclusion in the curriculum vitae all items suggested by Appendix D (Master Matrix), materials submitted as documentation in support of an application for promotion, tenure, or both are to conform to the following limitations.
Use single spacing, one inch margins, and a 10 point or greater font size.
I. A one page summary, which highlights accomplishments in teaching, service, and professional development and achievement
II. The applicant's curriculum vitae (both a printed copy and an electronic copy saved on a cd)
III. The most recent departmental chair's annual evaluation for the applicant and two additional annual evaluations since the last promotion
Departmental guidelines for implementing the Faculty Role Model may be included.
IV. Documentation
A. Teaching
1. Narrative (1 - 4 pages)
2. Supporting documentation
a. For teaching faculty, summary sheets for student evaluations for all courses taught and evaluated in the past four academic years are to be included. For faculty who elicit additional student responses on the ASU evaluations for items 36 – 50 or for departments which use non-institutional student evaluation instruments, it is incumbent upon the candidate to provide all the additional evaluation questions and/or the appropriate questionnaire (s) employed in the supporting documentation.
b. Any optional supporting documents, such as student comments, peer review of your courses, or other letters of support, should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered. *
B. Service
1. Narrative (1 - 4 pages)
2. Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered. *
C. Professional Development and Achievement
1. Narrative (1 - 4 pages)
2. Supporting documentation
a. Two entire samples of scholarly activities (for example, a chapter of a book, a journal article, or a portfolio containing the equivalent of an art exhibit or performance) completed since the last review or in the last five years, whichever is longer
b. Cover sheets (or first page) for all other scholarly activities completed since the last review or in the last five years, whichever is longer
c. Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered. *
*No more than 20 additional pages total of optional supporting documentation from Sections A, B, and C should be submitted for the entire application. For example, if you include five optional supporting pages in Section A, then you have up to 15 remaining optional supporting pages to include in the next two sections.
Once the initial application has been made, supplementary or rebuttal documents ordinarily will not be considered unless requested by reviewers.
For a historical record of changes
Section 432.1.2 changed: March 7, 2001.Text of the changes here.
Section 432.1.2 changed: April 11, 2001. Text of the changes here.
Section 432.1.2 changed: April 16, 2003. Text of the changes here.
Appendix B: Changes are in italics
104.1.1.1 The Katherine Reese Pamplin
College of Arts and Sciences
The Pamplin College of Arts and Sciences includes the Departments of Art; Biology; Chemistry and Physics; Communication and Professional Writing; English and Foreign Languages; History, Anthropology and Philosophy; Learning Support; Mathematics and Computer Science; Military Science; Music; Nursing; Political Science; Psychology; and Sociology, Social Work and Criminal Justice. Other organizational units are also included. The Dean of the Pamplin College of Arts and Sciences is the administrative officer in charge of this area and has primary responsibility for seeing that the mission of the Pamplin College of Arts and Sciences is accomplished in an effective manner in accordance with established policies. This includes responsibilities for personnel, including promotion and tenure recommendations; academic programs and matters pertaining to them; and the administration of the budget. Responsibility for the professional, academic, and scholarly societies and organizations relating to the Pamplin College of Arts and Sciences is also assigned to this office.
The Dean of the Pamplin College of Arts and Sciences has the responsibility each year for submitting to the Vice President for Academic Affairs the objectives of the Pamplin College of Arts and Sciences along with the budget requirements to accomplish these objectives.
Department Chairs have the authority to administer departmental activities and report to the dean of the Pamplin College of Arts and Sciences. Additional responsibilities and specific duties of the department chair are noted in sections 700-708 of the faculty manual.
104.1.1.3 The College of Education
The College shall include the faculty of education and physical education and related disciplines. The Dean of the College of Education is the administrative officer in charge of this area.
The Dean of the College of Education has the responsibility of seeing that the mission of the college is accomplished in an effective manner in accordance with established policies. The Dean has responsibilities for personnel, including promotion and tenure recommendations; academic programs and matters pertaining to them; and the administration of the budget. Responsibility for professional, academic, and scholarly societies and organizations pertaining to the College of Education is also assigned to this office.
The Dean of the College of Education has the responsibility each year for submitting to the Vice President for Academic Affairs the objectives of the College of Education along with the budget requirements to accomplish these objectives.
Department Chairs have the authority to administer departmental activities and report to the Dean of the College of Education. Additional responsibilities and specific duties of the department chair are noted in sections 700-708 of the faculty manual.
PAGE 6 of Faculty Manual
700 DUTIES AND RESPONSIBILITIES OF DEPARTMENT CHAIRS ..........79
701 Faculty ...................................................................................................................................79
702 Reports .........................................................................................................79
703 Budget ...................................................................................................................................79
704 Department Organization and Committees ..............................................................79
705 Curricula ..............................................................................................................................79
706 Advising of Students ........................................................................................................79
707 Interdepartmental Coordination ...................................................................................79
708 Administrative Duties ......................................................................................................80
700 DUTIES AND RESPONSIBILITIES Pages 79 and 80 of the Faculty Manual:
OF DEPARTMENT CHAIRS
The chair has the authority to administer departmental activities and is responsible for providing an environment within the department that will facilitate good teaching and further the goals of the university. The chair is recommended for appointment by the Vice President for Academic Affairs, is appointed by and serves at the pleasure of the President, and reports to the appropriate dean. The chair is also responsible for the department's overall functioning within the university community. Additional responsibilities and specific duties of the department chair are as follows:
701 Faculty
Building and maintaining a qualified faculty for instruction.
Encouraging and assisting professional growth and development of faculty, primarily in the area of teaching, but also in the area of research and/or other professional activities.
Making a continuing evaluation of faculty to include submission of a written evaluation to the college dean. The evaluation shall be consistent with the requirements of the Augusta State University Faculty Evaluation and Development System (See Section 401.1).
Submitting recommendations to the dean concerning:
-- Promotion in rank and tenure for members of the department.
-- Annual salary adjustments.
-- Candidates for appointment to departmental faculty.
-- Work load schedules (including time for professional activities that relate to department objectives) for members of the department.
REMOVE-- Travel requests for members of the department
702 Reports
The chair is required to submit a unit plan and unit plan update reports each year as requested by the Vice President of Academic Affairs. REMOVE: once each year a written report as specified by the appropriate dean.
703 Budget
The chair is provided a budget by their respective dean at the beginning of each fiscal year. The budget provides the fiscal guidelines for the department's operation. It is the chair's responsibility to approve purchases, monitor overall spending in each area including faculty travel, and submit operational contracts for review and approval. Chairs may make requests to the dean for additional funding or changes to the budget.
REMOVE: Annually the chair recommends to the dean a departmental budget in order to implement outlined objectives. Once approved, the departmental budget will provide the fiscal guidelines for the department's operation.
705 Curricula
The chair is responsible for maintaining, assessing, and overseeing the development of REMOVE: developing and maintaining quality curricula for the major and minor programs and service courses where appropriate in the discipline(s) of the department and submits each semester a proposed schedule of course offerings.