Faculty Policies Committee Minutes

October 26, 2009

Members present: Angela Bratton, Kim Davies, Wally Evans, Mark Fissel, Sudha Ratan, Bruce Saul, Christine Terry, Mike Searles, Donna Wear, Eric Zuckerman

1)   Wally called the meeting to order at 2:35pm.

2)   Minutes from 19October were approved. They will be posted soon.

3)   Wally discussed the comments received from the University Council concerning our reorganization of the Permanent Committee structure. Their suggestions will be integrated into our recommendations at another meeting.

4)   Angela submitted to the group our final revisions of the Promotion and Tenure Section in the Faculty Manual. The FPC unanimously voted to recommend (to the faculty) that these changes supersede those submitted at our last meeting. The new highlighted and italicized recommendations are included in Appendix A.

5)   Wally discussed the “quick reference” documents for the Study Abroad Program. The FPC was unanimously pleased with the clarity and organization of the documents, and the use of our recommendations. It should prove to be an invaluable reference for faculty.

6)    Donna shared the latest information about the H1N1 virus from the CDC web site. The FPC recommended for faculty to consider being lenient in enforcing their absenteeism policy if presented with the student’s documentation of sickness, and to forward this information to Dr. Joyce Jones.

7)   The FPC discussed the latest BOR request to comply with the ADP eTime submissions. Other topics included: problems at ASU and other campuses; system limitations; use of sick leave for Optional Retirement Program versus Teachers Retirement members, and honesty issues. The FPC voted to make the following statement: the FPC shares faculty dissatisfaction with the ADP required mid-month approval of full-month sick leave projections.

8)   The FPC held a brief discussion about levels of research support for faculty at ASU. This topic will be explored further at a later date.

9)   The next FPC meeting will be on November 2 at 2:30 in SH 1012W.

Adjourned at 3:55 pm.

Respectfully submitted,

Bruce Saul

Appendix A.   Changes are highlighted and italicized.

On page 47-48 under promotion:

According to USG guidelines, promotion applicants must complete a Background Clearance Form, and deliver it to Academic Affairs.

On page 49:

Augusta State University Faculty Manual - updated through 09_03_2009

432  PROCEDURE

These procedures were approved by the faculty of Augusta State University on May 22, 1974, and amended by

the faculty on November 16, 1983, February 28, 1996, April 11, 2001, and April 2003. 
Applicants must follow the instructions as printed here.

432.1 Departmental Level

432.1.1 Application

Application for promotion and tenure may be made either by the individual or the individual’s immediate supervisor.  Each academic unit (department/ college/library) shall make its guidelines consistent with the Augusta State University Faculty Evaluation and Development System.  Each department and college and the library shall make clear to its members what the unit’s expectations are regarding the criteria established in Section 431. This clarity is likely to be maximized when candidates for promotion and tenure use an example of previous applicant packets from the unit. The expectations of each academic unit shall be made explicit via annual agreements between faculty members and supervisors as required by the Augusta State University Faculty Evaluation and Development System.

432.1.2 Supporting Documentation

The person being considered for promotion, tenure, or both shall prepare for consideration the following documents.  The following items should be included in the application, in the order specified (do not place these in plastic sheet protectors).  If the applicant chooses to submit documentation other than text, then the applicant should assure that it can be examined without the use of any audiovisual devices (e.g., examples of art should be represented as hard copies, not slides). Less portable documentation (e.g., musical productions, websites) should be submitted normally in the form of peer reviews. Optional items are so noted. Applicants should be aware that reviewers may request additional information or use other information in their files, provided that this information is made known to the applicant. While the applicant should consider for inclusion in the curriculum vitae all items suggested by Appendix D (Master Matrix), materials submitted as documentation in support of an application for promotion, tenure, or both are to conform to the following limitations.

Use single spacing, one inch margins, and a 10 point or greater font size.

I. A one page summary, which highlights accomplishments in teaching, service, and professional development and achievement.

II. The applicant’s curriculum vitae. (both a printed copy and an electronic copy saved on a cd)

III. The most recent departmental chair’s annual evaluation for the applicant and two additional annual evaluations since the last promotion.

Optional: Departmental guidelines for implementing the Faculty Role Model

IV. Documentation

A. Teaching

1. Narrative (1 - 4 pages)

2. Supporting documentation

a. For teaching faculty, summary sheets for student evaluations for all courses taught and evaluated in the past  4 academic years. For faculty who elicit additional student responses on the ASU evaluations for items 36 – 50 or for departments who use non-institutional student evaluation instruments, it is incumbent upon the candidate to provide the student evaluation stimuli employed in the supporting documentation.

b. Any optional supporting documents, such as student comments, peer review of your courses, or other letters of support, should be included here with “Optional Supporting Document page number” indicated in the top right hand corner.  This heading may be typed or neatly hand-lettered. *

B. Service

1. Narrative (1 - 4 pages)

2. Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner.  This heading may be typed or neatly hand-lettered. *

C. Professional Development and Achievement

1. Narrative (1 - 4 pages)

2. Supporting documentation

a. Two entire samples of scholarly activities (for example, a chapter of a book, a journal article, or a portfolio containing the equivalent of an art exhibit or performance) completed since the last review or in the last five years, whichever is longer.

b. Cover sheets (or first page) for all other scholarly activities completed since the last review or in the last five years whichever is longer.

c. Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner.  This heading may be typed or neatly hand-lettered.*

*No more than 20 additional pages total of optional supporting documentation from Sections A, B, C should be submitted for the entire application.  For example, if you include five pages in Section A, then you have 15 pages to include for the next two sections.

Once the initial application has been made, supplementary or rebuttal documents ordinarily will not be considered unless requested by reviewers.

For a historical record of changes

Section 432.1.2 changed: March 7, 2001.Text of the changes here.

Section 432.1.2 changed: April 11, 2001. Text of the changes here.

Section 432.1.2 changed: April 16, 2003. Text of the changes here.