Faculty Policies Committee Minutes
November 30, 2009
Members present: Peter Basciano, Angela Bratton, Kim Davies, Wally Evans, Sudha Ratan, Bruce Saul, Mike Searles, Christine Terry, Eric Zuckerman
1) Wally called the meeting to order at 2:40pm.
2) Minutes from 16November were approved. They will be posted soon.
3) The group continued discussions about the Promotion and Tenure Section of the Faculty Manual based upon comments generated at the General Faculty Meeting. This extensive discussion among the FPC members produced the following recomendations. See Appendix A (changes in bold italics)
4) Wally asked that the group look closely at Section 432.1.3 in order to suggest clarification in wording. After an extensive discussion, the corrections are included in Appendix B (changes in bold italics)
5) The next FPC meeting will be on January 11 at 2:30 in SH 1012W.
Adjourned at 4:00 pm.
Appendix A: Changes are in italics
On page 47-48 under promotion:
According to USG guidelines, promotion applicants must complete a Background Clearance Form, and deliver it to Academic Affairs.
On page 49:
Augusta State University Faculty Manual - updated through 09_03_2009
These procedures were approved by the faculty of Augusta State University on May 22, 1974, and amended bythe faculty on November 16, 1983, February 28, 1996, April 11, 2001, and April 2003.
Applicants must follow the instructions as printed here.
432.1 Departmental Level
Application for promotion and tenure may be made either by the individual or the individual's immediate supervisor. Each academic unit (department/ college/library) shall make its guidelines consistent with the Augusta State University Faculty Evaluation and Development System. Each department and college and the library shall make clear to its members what the unit's expectations are regarding the criteria established in Section 431. This clarity is likely to be maximized when candidates for promotion and tenure use an example of previous applicant packets from the unit. The expectations of each academic unit shall be made explicit via annual agreements between faculty members and supervisors as required by the Augusta State University Faculty Evaluation and Development System.
432.1.2 Supporting Documentation
The person being considered for promotion, tenure, or both shall prepare for consideration the following documents. The following documents which should be included in the application, in the order specified. The vita is to be submitted on paper and on a digital disc; all other documentation should be submitted only on paper (which should not be placed in plastic sheet protectors). Less portable documentation (e.g., musical productions, websites) should be submitted normally in the form of peer reviews. An applicant who wishes to submit material other than paper copies (and a vita on digital disk), should receive written permission from the Chair of the Promotion and Tenure Committee before submitting such material. In the outline below, optional items in the Documentation section are clearly noted as optional; the sum total of optional pages for the entire application must not number more than twenty (20) pages (e.g. a canditate might include six optional pages for Teaching, four for Service, ten for Professional Development and Achievement). Applicants should be aware that reviewers may request additional information or use other information in their files, provided that this information is made known to the applicant. Delete: While t T he applicant should consider for inclusion in the curriculum vitae all items suggested by Appendix D (Master Matrix) of the Faculty Manual. Materials submitted as documentation in support of an application for promotion, tenure, or both must use single spacing, one-inch margins, and a 10-point or greater font size and must conform to the following limitations.
I. A one-page summary, which highlights accomplishments in teaching, service, and professional development and achievement
II. The applicant's curriculum vitae (both a printed copy for the committee and a copy on a digital disc which will be forwarded to the Vice-President for Academic Affairs)
III. The most recent departmental chair's (or Dean's) annual evaluation for the applicant and two additional annual evaluations since the last promotion (departmental or college guidelines for implementing the Faculty Role Model may be included and will not be numbered among the 20 optional pages)
1. Narrative (1 - 4 pages)
2. Supporting documentation
a. For teaching faculty, summary sheets for student evaluations for all courses taught and evaluated in the past four academic years are to be included. For faculty who elicit additional student responses on the ASU evaluations Delete: for items 36 – 50 or for departments which use non-institutional student evaluation instruments, it is incumbent upon the candidate to provide all the additional evaluation questions and/or the appropriate questionnaire (s) employed in the supporting documentation.
b. Optional: Any optional supporting documents, such as student comments, peer review of the candidate's courses, or other letters of support, should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered. *
1. Narrative (1 - 4 pages)
2. Optional: Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered. *
C. Professional Development and Achievement
1. Narrative (1 - 4 pages)
2. Supporting documentation
a. Two entire samples of scholarly activities (for example, a chapter of a book, a journal article, or a portfolio containing the equivalent of an art exhibit or performance) completed since the last review or in the last five years, whichever is longer
b. Cover sheets (or first page) for all other scholarly activities completed since the last review or in the last five years, whichever is longer
c. Optional: Any optional supporting documents should be included here with “Optional Supporting Document page number” indicated in the top right hand corner. This heading may be typed or neatly hand-lettered.
Once the initial application has been made, a candidate may not subsequently submit to the university Promotion and Tenure Committee supplementary or rebuttal documents without prior written consent of the chair of the committee. In unusual circumstances, the committee may initiate a request for the candidate to submit supplementary or rebuttal documents.
For a historical record of changes
Section 432.1.2 changed: March 7, 2001.Text of the changes here.
Section 432.1.2 changed: April 11, 2001. Text of the changes here.
Section 432.1.2 changed: April 16, 2003. Text of the changes here.
Appendix B: Changes are in italics
[about eight lines down on page 51]
432.1.3 … A given faculty member may not concurrently serve on both the departmental and campus' promotion and tenure committees. The departmental committee should consider its letter a form of peer review, must specifically address and should qualitatively evaluate material which would be difficult for non-specialists to evaluate. The departmental committee's written recommendation concerning….
[about midway down on page 51]
432.2.1 The departmental chair shall consider the recommendation of the departmental committee and forward the individual application and all supporting documentation, along with the chair's letter of recommendation, to the dean of the college. The chair's letter should evaluate the candidate using the criteria set out in section 431 and make a clear recommendation regarding promotion and/or tenure.
[a little below midway on page 51]
432.2.2 The dean of the college or the Director of the Library shall consider the individual application and the recommendations from all sources and forward these, together with the dean's or Director's own letter of recommendation, to the Vice President for Academic Affairs. This letter should evaluate the candidate using the criteria set out in section 431 and make a clear recommendation regarding promotion and/or tenure.