Degree Audit Tool
A web-based advisement tool, JagTrax helps advisors and students "audit" academic progress towards degree completion and "plan" future coursework. For those wondering "what if" about a new major, minor, or concentration, JagTrax will shift the coursework into a view of the new target. ASU began phasing in JagTrax in Fall 2010. After training, academic advisors, faculty, and selected staff will access JagTrax by logging in to their MyASU accounts. Eventually, all degree seeking students will have access. NOTE: see "Advisor Learning Modules" at bottom of page for link to on-line learning modules. Current students should have access beginning Summer 2012 (May 21 is anticipated date.)
A JagTrax audit is a review of past, current, and planned coursework that provides information on completed and outstanding requirements necessary to complete a degree, major, minor, concentration. (JagTrax is an academic planning guide, but not an official certification of degree.) A student must work with an academic advisor to interpret and fully utilize this tool. The audit uses information that is updated each night so any changes made today (e.g., grade changes, classes added/dropped) will be available in JagTrax tomorrow, though the audit would need to be refreshed to apply them. It is good practice to click the "Process New"" button on the "Student View" audit worksheet each time that you begin a review to ensure that any updates are applied. (If you have need to save the previous copy, use the PDF button.)
The audit shows courses still needed to meet degree, major, minor, and/or concentration requirements within each specific block. You may click on any outstanding coursework on the worksheet to see detail of when it will be offered next, credits hours, or prerequisites. A student then uses this information to develop an academic plan with an advisor. JagTrax is designed to show a listing of a student's majors and minors in the "Student View" worksheet with each area broken out into individual requirement blocks within the audit. For a student pursuing simultaneous degrees or a second major in a degree, click on the "Degree" drop-down box at the top of the "Student View" audit in order to see additional requirements. To view needed courses in other formats - select "Registration Checklist" or "Graduation Checklist" on the worksheet from the format drop down window.
JagTrax has a GPA calculator (see tab) that allows you to try different scenarios for term grades. You use a drop-down menu to assign anticipated grades for current coursework, then view the resulting GPA. Additionally, there is a function that allows you to set a target GPA and JagTrax indicates the required credits necessary to achieve the goal. (JagTrax uses the ASU Institutional GPA.)
The academic advisor is the initial point of contact regarding the interpretation of JagTrax features. Any waivers, substitutions, or exceptions for requirements must be officially communicated to Student Records by the academic unit before these become "real" in the system and available to JagTrax to use. Therefore, it is vital that advisors initiate such changes in a timely manner so they can be accurately reflected in the student's audit and plan. Also, there may be some unique degree program features that JagTrax may not be able to apply. While JagTrax offers a number of helpful advisement tools, it is not an official audit for graduation. Students will still need to follow the prescribed academic steps for graduation application.
The JagTrax "Planner" allows users to arrange course requirements into future semester blocks. It is recommended that each student with an advisor creates an "active plan" and keeps it up-to date. On the "Planner" tab, you have a split screen where you may drag and drop needed courses from the audit into future terms creating an academic plan for degree completion. (You may also type directly into the plan but use accurate terminology e.g., ENGL1101, not English I.) (When planning, remember that the "Planner" does not look at prerequisites. For prerequisite information and next offering, see the worksheet audit.) Click "Save Plan" to retain the plan of study developed. Nothing entered into the planner will affect the actual audit. You can however see how the entered courses will apply in the audit by checking the boxes next to the semester blocks desired and then click "Process New". In the audit on the left screen, you will see how the planned courses applied to the various requirements. An advisor may create multiple plans with a student but only one plan may be marked as active. Planning does not register a student for courses - though the University may eventually use data from such plans to help forecast course demand.
"What If" Feature
This feature allows students and their advisors to hypothetically change major, minor, or concentration. The "What If" audit shows how completed, current, and planned coursework meets the requirements of the new target. On the Worksheet tab, select the "What If" in the left menu. The "What If" header is displayed whenever an audit is run in this mode. Such "What If" scenarios are not saved, though you may print for reference. After discussion with the advisor, it is the student's responsibility to follow up on any desired changes to declared major, minor, or concentration. Students may initiate such changes in their MyASU accounts (ELROY tab, Personal Information, Change of Major.)
A series of introductory modules specific to key features of the system have been developed and placed on-line for advisors' reference. (Click "Learning Modules" above to link to modules' site, then scroll to bottom of that page.) Advisors have a full range of tools and features to use with students, including "Help" within the system. Between the learning modules and help features, most issues should be addressed, but additional support is available through the ITS Help Desk, Student Records Office or Academic Advisement. Advisors should be aware that students have a more limited tool. A similar set of modules targeting student use will be available by Summer 2012.