Purchase Documentation Requirements

Receipts:

Cardholders are required to obtain receipts for all purchases made on the P-card. The receipt should include: Vendor name; Transaction amount; Date; Itemized list of purchases. Copies or facsimiles of the original receipt may be acceptable if the original is not available.

A screenprint or order confirmation e-mail is required when making Internet purchases, or a copy of an order-form that was mailed to a vendor to request an item. The screenprint/order confirmation must include the shipping date and be signed as received.

A Packing List is not an acceptable substitute for an invoice or receipt.