ASU P-Card Restricted and Prohibited Items
| Item |
Description |
Restricted/ Prohibited |
More Information |
| Sales Tax |
Sales tax should not be paid for purchases made from vendors within the State of Georgia using institutional funds. |
Restricted |
Institutional funds used to further institutional business purposes are not subject to sales tax as outlined in O.C.G.A. 48-8-3 (8) |
Personal Items |
The use of the P-Card for personal expenditures is strictly prohibited. Cardholders who violate this rule must reimburse these funds and may be subject to both loss of employment and criminal penalties. |
Prohibited |
|
Lodging, Transportation, and Meals for employees. |
ASU does not permit the use of the P-card for lodging, transportation or meals for employees. |
Restricted |
The P-card may be used to pay for travel for ASU Athletic teams. |
Entertainment expenses |
|
Prohibited |
|
Alcohol or Tobacco products. |
|
Prohibited |
|
Professional Services. |
Most Professional Services are prohibited. Contact the ASU Purchasing Office for more information. |
Restricted |
Some exceptions as listed in BPM Section 3.1.2 and O.C.G.A 14-7-2 |
Gift Cards, Gift Certificates, or other cash equivalent items. |
Gift Cards, Gift Certificates or other cash equivalents are prohibited. |
Prohibited |
|
Food |
ASU does not permit the purchase of food except for food related to laboratory supplies and some select Student Activities purchases |
Restricted |
|
Cash advances, cash refunds, or "store credit". |
ASU does not permit cash refunds or store credit for returns made on the P-card. |
Prohibited |
|
Agency Funds or affiliated organization expenditures. |
ASU does not permit the use of the P-card for Agency fund purchases |
Prohibited |
|
Purchases made from unit of the institution. |
Purchases made from units within the institution should be handled using a departmental charge or other method. |
Prohibited |
|
Split purchases |
Split purchases designed to circumvent the single transaction limits and procurement requirements are not permitted |
Prohibited |
|
Equipment purchases greater than $1000.00 |
Equipment purchases greater than $1000.00 each should be made through a Peoplesoft Requisition |
Prohibited |
These assets must be tracked within Peoplesoft. |
Computers, laptops |
Must seek prior approval from ASU Information Technology Services |
Restricted |
Extension 1482 |
Wireless communication devices to include mobile phones, PDA's, pagers, two way radios. |
Pagers are managed on a State of Georgia contract. Contact ASU ITS for more information. |
Prohibited |
Extension 1482 |
Hazardous Materials or Chemicals or Radioactive Materials. |
|
Prohibited |
|
Controlled Assets such as guns, ammunition, explosives. |
Contact the Purchasing Office. |
Prohibited |
|
Flowers/florist purchases. |
State funds may not be used for this purpose. |
Prohibited |
|
Holiday Decorations |
State funds may not be used for this purpose |
Prohibited |
|
Other Items as listed in The ASU P-Card Manual, DOAS P-card Manual, or Georgia Law. |
Contact the Purchasing Office prior to purchase if you are unsure. |
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