Asset Management Policy & Procedures

Augusta State University is required to adhere to University System of Georgia policies and State of Georgia laws related to the acquisition, disposition, record keeping, and use of assets. It is imperative that all members of our campus community act as good custodians of our campus assets. Please be sure to keep your Departmental Inventory Custodian apprised of any changes you may make.

Relocation or Surplusing of Equipment:

Please complete the Equipment Transfer Request form when moving any equipment or submitting it to the Central Services warehouse for disposal/surplus. You may access the Equipment Transfer Request Form by logging into MyASU, going to Elroy, scrolling down to Employees and selecting the Equipment Transfer Request Form.

Temporary Removal of Equipment:

Property such as portable personal computers (laptops) or similar equipment may only be removed from campus when the purpose is for Augusta State University business. A Temporary Removal of Equipment form must be completed when removing any equipment from campus. USG Policy 711.9 - Home or Off Campus Use of Equipment for Business Purposes. You may access the Temporary Removal of Equipment form by logging into MyASU, going to Elroy, scrolling down to Employees and selecting the Temporary Removal of Equipment Form. If the equipment is an item that you frequently remove from campus, you may create a form that covers the entire year.

Donations:

Please contact Development & Alumni Relations at 706-737-4984 if any items are donated to your department. USG Policy 7.4 - Private Donations to USG and Its Institutions

Georgia Law:

Georgia laws pertaining to the disposition of state surplus property can be found in the Official Code of Georgia Annotated, Title 50, Chapter 5, Article 4, Sections 140 - 146. Violations of this code bring serious penalties. Any official, officer or employee of the state who disposes of state property having a value of less than $200.00 in violation of Code Section 50-5-141 or 50-5-142 shall be guilty of a misdemeanor. If such property has a value of $200.00 or more, he/she is guilty of a felony and upon conviction, will be punished by imprisonment for not less than one year, or more than five years."