Forms and Documents

(Files are in format, unless otherwise noted)

Before You Submit ...

Internal Approval To Submit Form (required)
This form is a required form and must be filled out and signed by all required parties before submission of your proposal to the funding agency. Approval signatures are required from you (the Project Investigator or Director), your Chair, your Dean and the Grants Office Director. Once all of those signatures are obtained, the Grants Office will ensure approval signatures from the VPAA and the VPBO.

Your budget and project narrative must accompany the form. This form should be completed at least three days prior to submission to ensure its execution.

Cash Match/Cost Sharing Certification Form
This form should be used if any cash match or in-kind match is required with your proposal. We would like to get verification prior to grant being awarded so that cash match accounts can be set up when the grant is awarded.

Proposal Budget Preparation Form (Excel Spreadsheet)
This form will help you prepare the budget. This form is used for planning purposes only, but can be attached to the Internal Approval to Submit Form is the agency budget is multi-year and not as detailed.

Indirect Cost Rate Agreement Letter
This letter verifies the ASU indirect cost rate. Some proposals require this document.

IRS Determination Letter
This letter verifies ASU non-profit, governmental status. Some proposals require this document.

After The Award ...

Post-Award Conference Checklist
Once you are awarded your grant, the Grants Office will hold a post-award conference and review the items on this checklist with you to ensure the smoothest project possible.

Petty Cash Reimbursement Procedure
Once you are awarded your grant, please review these procedures to ensure compliance.

Personnel Effort Report
Once you are awarded your grant, you may have to verify the personnel effort expended on the project.

Other ...

Faculty Funding Profile and Research Interests
Please fill out and submit to the Grants Office to share your funding and project interests so that we may serve you better.