February 2012 Grants Office Newsletter


Grants Administration and Sponsored Programs

Director: Kimberly Gray
Grants Coordinator: Rita Patel

Location: Payne Hall
Phone: 706-729-2327
Fax: 706-729-2329

E-Mail: kgray@aug.edu
Website: www.aug.edu/grants

PDF Download February 2012 Newsletter

Grants Office Information

Functions and duties of the Grants Office include, but are not limited to the following:

- identification of outside funding sources;
- development of proposals;
- internal review and approval;
- physical submission of proposals;
- information follow-up;
- award negotiation;
- receipt and execution of award;
- post-award administration (fiscal and nonfiscal);
- timely and complete closeout.

How Will The Merger Affect Our PUI Status?

Grants CafeThere have been many questions recently on what does the merger mean to ________? We all think of various scenarios and how they relate to our jobs, our offices, our departments and colleges, and of course, our university as a whole. An interesting question coming my way is "how does the merger affect our status as a PUI-a predominantly undergraduate institution?" Although a definite answer is unknown, there are a few "knowns."

In November, ASU faculty from the Chemistry and Physics Department submitted two proposals to the NSF for Research in Undergraduate Institution (RUI) projects. The Research in Undergraduate Institutions (RUI) activity supports research by faculty members of predominantly undergraduate institutions through the funding of (1) individual and collaborative research projects, (2) the purchase of shared-use research instrumentation, and (3) Research Opportunity Awards for work with NSF-supported investigators at other institutions. By the NSF definition of PUI, we may still be considered as such after the merger. The definition reads:

"Eligible 'predominantly undergraduate' institutions include U.S. two-year, four-year, masters-level, and small doctoral colleges and universities that (1) grant baccalaureate degrees in NSF-supported fields, or provide programs of instruction for students pursuing such degrees with institutional transfers (e.g., two-year schools), (2) have undergraduate enrollment exceeding graduate enrollment, and (3) award an average of no more than 10 Ph.D. or D.Sc. degrees per year in all NSF-supportable disciplines."

Of course, we have some time until this definition will be relevant. For now, we are definitely a PUI and we should continue submitting proposals as such, to NSF and other funding agencies. The other question that has arisen is, if we are awarded an RUI grant, can we still take the money in good faith? YES! The projects remain the same no matter what our merger status is. These projects are still benefiting undergraduate students and will do so even after the merger. My advice is to continue developing your research and scholarship agenda and continue to apply to programs that fund PUIs, because that is the type of university we are. Even after the merger, we will still be undergraduate focused. Faculty will still be developing undergraduate research, scholarship and creative activities and I will still be searching for funding availability for those programs. So keep up the good work!!

Additionally, I would also like to note that over the last few months, ASU has partnered with the GHSU on two very large proposals. The ASU faculty on those proposals were instrumental to those projects. This will continue in the future. It is my hope that the merger will make those partnerships come to fruition much easier. Collaborations between departments and colleges can become commonplace, increasing our chances of funding.

Our merger should not affect our status on other humanities, education and similarly related proposals, but if you have any questions, please contact me and I'll be glad to help.

Sincerely,
Kim

February 2012 Newsletter Index

Building Collaborative Funding Capacity

Startup America Prepares for Phase Two

GRC Presents NIH Insight, Three Ways

Expanding the Science & Practice of Gratitude

Research & Evaluations in Justice Systems

Education Department Disability Research

FINRA Investor Education Program

DHS HS-STEM Career Development

Federal Cyber Service: Scholarship for Service

Chemistry Research Grant

NSF Scholarships

Astronomical Research Grant

Nursing Research Grant

Environmental Protection Agency

NSF-Undergraduate Education (TUES)

Preservation Assistance Grants

Kennan Institute: Short Term

Analytical Chemist Starter Grant

Anthropological Research Grant

Dept. of Education Postsecondary Education Stategies

BUT MY DUE DATE ISN'T UNTIL TOMORROW?
It is very important to contact the Grants Office as soon as you know you are applying for a grant. The Grants Office has resources to help you better prepare your proposal. Some programs have special forms, requirements, attachments, or authorizing official signatures that we may be able to help you with. There is also an internal approval process that you must go through to ensure that the proposal is complete. Internal approval requires signatures from you, your chair, your Dean and then the VPAA and the VPBO. This process can take up to three days, so it is very important to get this process started early! You must submit a proposal narrative and the budget for the Dean and others to approve submittal. If you have any questions on the internal approval process, please contact the Grants Office.