November 2012 Grants Office Newsletter


Issuance of a new NSF Proposal & Award Policies and Procedures Guide

Grants CafeA new version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 13- 1), has been issued. The PAPPG is comprised of documents relating to the Foundation's proposal and award process and consists of the:

  • Grant Proposal Guide (GPG) for guidance on the preparation and submission of proposals to NSF; and
  • Award & Administration Guide (AAG) to guide, manage, and monitor the award and administration of grants and cooperative agreements made by the Foundation.

This new version of the PAPPG will be effective for proposals submitted or due on or after January 14, 2013. Significant changes to the PAPPG include:

  • Revisions to the NSF Merit Review Criteria which implement the National Science Board's (NSB) recommendations. Changes will affect the project summary and project description sections of proposals. Annual and final reports also will be affected.
  • Instructions for preparation of the Biographical Sketch have been revised to rename the "Publications" section to "Products" and amend terminology and instructions accordingly. This change makes clear that products may include, but are not limited to, publications, data sets, software, patents, and copyrights.
  • Coverage on compensation of Indirect Costs (also known as Facilities and Administrative Costs (F&A) for Colleges and Universities) has been clarified to specify that, except as noted in the GPG sections on participant support and international travel grants, or as specified in an NSF program solicitation, the applicable indirect cost rate(s) negotiated by the organization with the cognizant negotiating agency must be used in computing indirect costs for a proposal.
  • Modification of the Facilities, Equipment and Other Resources section of proposals to assist proposers in complying with the NSF cost sharing policy.
  • Additional proposal certifications must be submitted by the Authorized Organizational Representative (AOR) covering organizational support of the proposed research, tax obligations/liability and felony convictions.

Numerous clarifications also have been made throughout the document.

A by-chapter summary of the changes is provided at the beginning of both the Grant Proposal Guide and the Award & Administration Guide to assist with identifying the changes.

Because the revisions to the merit review criteria will have broad repercussions for proposers, reviewers and NSF staff, the Foundation is conducting extensive outreach to the internal and external NSF communities. This purposeful communication is intended to ensure a broad understanding of the revisions to the merit review criteria and provide easy access to supporting materials including:

  • A revised NSF Merit Review website with updated information about the revisions;
  • A resource website for the proposer community containing presentations, fact sheets and other important links; and
  • A webcast will be available in early November 2012 covering all of the PAPPG revisions (send an e-mail to policy@ nsf.gov to be notified when this webcast is available).

While this version of the PAPPG becomes effective on January 14, 2013, in the interim, the guidelines contained in the current PAPPG (NSF 11-1) continue to apply. We will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

Please direct any questions to the Policy Office in the Division of Institution & Award Support at policy@nsf.gov, or (703) 292-8243.

NIH Promotes Student Learning Tools

The National Institute of General Medical Sciences (NIGMS) offers free epublications geared to high school and college students on topics including cell biology, genetics, chemistry, structural biology, computational biology, and pharmacology. NIGMS encourages use of the materials in their electronic forms, but printed versions can be ordered http://publications.nigms.nih.gov/order as well. Research administrators are encouraged to forward current examples to relevant departments as a strategy for building National Institutes of Health awareness in addition to content knowledge:

The Chemistry of Health (E-PUB | HTML | PDF)
Computing Life (E-PUB | HTML | PDF)
Inside the Cell (E-PUB | HTML | PDF)
The New Genetics (E-PUB | HTML | PDF)
The Structures of Life (E-PUB | HTML | PDF)

November 2012 Newsletter Index

NATIONAL SCIENCE FOUNDATION ENVIRONMENTAL BIOLOGY

NATIONAL COUNCIL FOR EURASIAN & EAST EUROPEAN RESEARCH

SMITHSONIAN INSTITUTION

NATIONAL SCIENCE FOUNDATION INTEGRATED EARTH SYSTEMS (IES)

IMPROVING INSTITUTIONAL RESEARCH IN POSTSECONDARY EDUCATIONAL INSTITUTIONS

GLADYS KRIEBLE DELMAS FOUNDATION

FOOD AND DRUG ADMINISTRATION SMALL SCIENTIFIC CONFERENCE PROGRAM

ROBERT NOYCE TEACHER SCHOLARSHIP PROGRAM

SCIENCE, TECHNOLOGY, ENGINEERING AND MATHMATICS (STEM) CAREER DEVELOPMENT GRANTS

SCHOLARLY EDITIONS AND TRANSLATIONS

INTERDISCIPLINARY BEHAVIORAL AND SOCIAL SCIENCE RESEARCH (IBSS)

WENNER-GREN FOUNDATION FOR ANTHROPOLOGICALPOST-PHD RESEARCH GRANTS

DEPARTMENT OF EDUCATION GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED

WHITEHALL FOUNDATION GRANT PROGRAMS

COUNCIL OF AMERICAN OVERSEAS RESEARCH CENTERS

NATIONAL SCIENCE FOUNDATION SOCIAL, BEHAVIORAL AND ECONOMIC SCIENCES

NATIONAL INSTITUTES OF HEALTH

COTTELL COLLEGE SCIENCE AWARDS

AMERICAN POLITICAL SCIENCE ASSOCIATION

CENTER FOR INTERNATIONAL SECURITY AND COOPERATION STANFORD CISAC FELLOWSHIP

NATIONAL ENDOWMENT FOR THE ARTS THE BIG READ

NATIONAL ENDOWMENT FOR THE ARTS OUR TOWN

NATIONAL SCIENCE FOUNDATION EXPLOITING PARALLELISM AND SCALABILITY (XPS)

HUDSON RIVER IMPROVEMENT FUND

CAMILLE DREYFUS TEACHER-SCHOLAR AWARDS PROGRAM

INTERNATIONAL RESEARCH & EXCHANGES BOARD

Grants Administration and Sponsored Programs

Director: Kimberly Gray
Grants Coordinator: Rita Patel

Location: Payne Hall
Phone: 706-729-2327
Fax: 706-729-2329

E-Mail: kgray@aug.edu
Website: www.aug.edu/grants

PDF Download November 2012 Newsletter

Grants Office Information

Functions and duties of the Grants Office include, but are not limited to the following:

- identification of outside funding sources;
- development of proposals;
- internal review and approval;
- physical submission of proposals;
- information follow-up;
- award negotiation;
- receipt and execution of award;
- post-award administration (fiscal and nonfiscal);
- timely and complete closeout.