Office of Institutional Effectiveness
 
OIE Home | ASU Home | Info for Faculty | Info for Staff | Info Students
 
     
   
   
 
 
 
 
   
 
 
 
 
 
 

Credentialing Forms and FAQ's
(Prepared for the Katherine Reese Pamplin College of Arts and Sciences )

Faculty Certification of Credentials Form
1.   Where can I find the Faculty Certification of Credentials Form (FCCF)?
    The form can be assessed by clicking here. You can find the form for additional alternative qualifications here.
     
2.   For what terms should I complete the FCCF?
    The FCCF should be completed for the Fall 2010 and Spring 2011 terms. You should also update or create a new form when any new faculty members are hired or when there are changes in a faculty member's credentials. NOTE: The university will eventually be completing the forms for all faculty and for each course offered. However, for this first round of implementation, forms are needed for only the semesters listed above.
     
3.   I don't have the exact date(s) when the official transcript(s) were received by the office of the VPAA. What should I do?
    At this time, it is acceptable to leave these items blank if the dates are not known. It is important to be certain that official transcripts reside in the Office of the VPAA.
     
4.   Should I leave the date of the degree fields empty?
    No, you should fill in the fields with the dates as listed on the transcripts.
     
5.   Do I have to list all of the faculty member's degrees?
    No, you do not have to list all of the degrees. You are only required to list all of the degrees that are used to provide credentials for teaching. However, there is no harm is listing all of the degrees if you like and if there is space on the form.
     
6.   How do I correct problems with the 927# in the header of pages 2, 3, and 4 of the FCCF including not being about to see it and/or change it?
    You should not worry about updating or changing the 927# in the header of pages 2, 3, and 4. The information in the field will update with the 927# you supply in Section #1 of the form when the form is submitted in its final version.
     
7.   What should I do with the forms after I have filled them out?
    You should email your forms to and print out a hardcopy to be filed in the Office of the Vice President for Academic Affairs.
     
8.   If I need to provide more than one alternative justification by completing Section 4 Alternative Qualifications, how do I name these additional copies of section 4?
    •
 If you need only one page, use the one in the original form and send it as agreed upon: ay2011_lastname_firstname_alt
    • If an additional alternative justification is needed for the same person, use the single page version of Section 4 from the FCCF and send it as a separate file named: ay2011_lastname_firstname_alt1.
    • If more alternative justifications are needed for the same person, continue to send as separate files names: ay2011_lastname_firstname_alt2, etc.
       
9.   How do I credential a faculty member whose primary responsibility is in another department?
    • You should indicate that the faculty member is "Part-Time" in Section 1 of the FCCF and complete the form as normal.
    • If you are completing alternative justifications for a faculty member whose primary responsibility is in another department, you should use the same basic naming scheme as listed above (in #9) with the exception that you should use alpha characters instead of numerical characters in the file names as follows:
      • For a faculty member in your department you would use ay2011_lastname_firstname_alt1, 2, 3, etc. 
      • For a faculty member whose primary responsibility is in another department you would use, ay2011_lastname_firstname_alta, b, c, etc.
         
10.   What should I do if I am having trouble preparing an alternative justification?
    If you are having trouble completing an alternative justification, you should collect the faculty member's transcripts and cv along with the course syllabus for the course in question. You should then review these documents to collect the evidence to use in the alternative justification. If you experience trouble after reviewing these documents, please contact Dr. Raymond Whiting at rwhiting@aug.edu or ext 2040 for guidance and support.
     
     

Course Syllabi
1.   How should my syllabi be formatted?
    Please review and follow this course syllabus guide to determine how to format your syllabi.
     
2.   How will these credentialing documents be used?
    • These documents will be used to identify the major learning outcomes in a course for an outside reviewer who may not be familiar with Augusta State University's courses. Please note that these learning outcomes do not need to be measurable or assessed.
    • These documents will also help the department chairs complete the process of writing alternative justifications.
     
3.   How do I determine what to name my syllabi?
   

Syllabi should be named based on the following naming scheme: course_coursenumber_course name
*Note: The underscore in this example represents a space. Please do NOT use the underscore symbol when naming the file.

Examples:
HIST 2112 United States since 1877
POLS 4301 & 6301 Principles of Public Administration
PSYC 6931 Research Practicum II

     
4   How do I name/handle syllabi for cross-listed courses?
    There should be a separate and distinct syllabus for each course. Progressively more difficult courses or higher level courses must contain additional learning outcomes.
     
5.   For what courses will syllabi be needed?
    All of the courses in the catalog will need syllabi.
     
6.   What should I do with the syllabi from my department once they are complete?
    The syllabi should be saved on a cd or flash drive. The cd or flash drive with the syllabi should be delivered to the Office of Institutional Effectiveness and Research on the second floor of the Bellevue Annex. If you decide to save your syllable on a flash drive, please be aware that the OIER staff may not be able to return the drive to you. You may use the same flash drive to transport your vitae and syllabi files to the OIER.
     
     

Curriculum Vitae
1.   How should my cv be formatted?
    Please review and follow this academic vitae guide when formatting your cv.
     
2.   How should I label my faculty members' vitae?
    Vitae should be labeled as follows: Lastname, _Firstname,_year (e.g. Rychly, Carol 2011)
   

*Note: The underscore in this example represents a space. Please do NOT use the underscore symbol when naming the file.
3.   What should I do with the vitae from my department once they are complete?
    The vitae should be saved on a cd or flash drive. The cd or flash drive with the vitae should be delivered to the Office of Institutional Effectiveness and Research (OIER) on the second floor of the Bellevue Annex. If you decide to save your vitae on a flash drive, please be aware that the OIER staff may not be able to return the drive to you. You may use the same flash drive to transport your vitae and syllabi files to the OIER.
     
     

General
1. Who should I contact if I need additional assistance?
Please contact Dr. Raymond A. Whiting at rwhiting@aug.edu or phone ext 2040.
     
2. What are the due dates for submission of these documents?
The documents are due as follows:
• Faculty credentialing forms are to be emailed to fac_cred@aug.edu by 01 Nov 2010.
• Curriculum vitae should be delivered to the Office of Institutional Effectiveness and Research by 01 DEC 2010.
• Course syllabi should be delivered to the Office of Institutional Effectiveness and Research by 01 MAR 2011.
     
3.   When will the credentialing information be due for faculty members hired after the initial due dates?
    If you hire faculty members after the above due dates, you must provide their credentialing materials as soon as they are officially hired but no later than midterm of their first semester of employment.

 
     
 
Office of Institutional Effectiveness | 2500 Walton Way | Bellevue Annex - Box 65 | Augusta, GA 30904
(706) 729 - 2040, Phone | (706) 729 - 2432, Fax | KScott4@aug.edu