Library Faculty Meeting Minutes

Present:  Alexander, Alvarez, Baker, Black, Bryant, DeLoach, Geisen, Heck, Kerins, McCoy, Nelson, O’Shea, Payne, Reid,   Scarff, Schneider, Sulzycki, Tritt, Verburg, Waggoner-Angleton, Wells, Zecharias.

Next Meeting:   February 28, 2007                                                2:30 p.m.

Leader:

 John O’Shea

Leader: Camilla Reid

Recorder:

 Camilla Reid

Recorder: Joe Schneider

Observer:

 Joe Schneider

Observer: Fay Verburg

Last Meeting:  Minutes of January 31, 2007 were approved.

Special Agenda Items:  Library Employee Focus Group on Library Website Design. Library Business Manager, Michelle DeLoach, moderated the session. Employee responses to a series of structured questions were recorded and will be used, along with responses from other focus groups with faculty, staff and students, to make changes in the Reese Library homepage. Focus groups with students are scheduled for February 22 at 1:00 p.m. and February 26 at 7:00 p.m. in the Butler Room of the Jaguar Student Activities Center.

Michelle also presented an overview of ASU’s new “At Your Service” system offered by Human Resources. Times of the formal information sessions provided by HR were provided and employees were encouraged to take advantage of the training.

Michelle also reviewed the Library Food and Drink policy. There was discussion about posting signage and using handouts to educate users of the library building. All library employees are responsible for enforcing the policy.  

Michelle reviewed the policies and procedures for the new Family Room on the third floor. Employees were encouraged to direct library users (with current ASU JagCards who have children with them) to the Family Room. There will be a grand opening event soon. Funding is being sought for diaper changing stations in the restrooms on the third floor. The Night and Non-Traditional Students Committee will receive an orientation to the Family Room on February 20 at noon.

Area Reports:

Reference: (Fay Verburg): No report

Library Instruction: (Camilla Baker): No report

Special Collections: (John O'Shea): No report

Technical Services: (Diane Black): Some of the popular magazines that have recently been moved to the Browsing Area on the first floor have been found by the custodians in the trash receptacles in the restrooms.

Automation: (Jeff Heck): The computer kiosk stand that will house the “GIL look-up” station on the third floor has arrived.

Outreach: (Mellie Kerins): Mellie thanked all the library employees for their participation in A-Day for Augusta State University Campaign. Because the library had 100% participation University Advancement provided a snack break for Valentine’s Day which everyone enjoyed prior and during the meeting. This year the Inreach Committee is sponsoring an all-day staff development event on Friday, August 3, 2007. Dr. Sullivan, VPAA, has given permission for the library to be closed that day since the university is between semesters and there will very few people on campus at that time. There will be a “Meet the Author” event on March 6 featuring Yadira Payne, Library Assistant in Circulation/Interlibrary Loan.

Electronic Resources: (Martha Bryant): Kristina Krusmark from EBSCO will be visiting on February 15 at 9:30 to discuss some of the company’s databases. Anyone interested is invited to meet with her. The following EBSCO trials are available via links on the library website’s Free Trials area:  The National Archive, the National Review Archive, Business Source Complete, and Education Research Complete. Martha will be out next week attending the Electronic Resources in Libraries conference in Atlanta.

Government Documents: (Joe Schneider): No report

Media Services: (Rose Axton): No report

Circulation/Associate Director: (Camilla Reid):  On February 14 John O’Shea, Carol Waggoner-Angleton, Diane Black, Camilla R. from Reese Library and Judy McAlhany from the Augusta-Richmond County Historical Society attended an information session at the Columbia County Government Complex on the Georgia State Archives Circuit-Rider Archivist program. Camilla will be giving a candidate for a teaching position in the College of Arts & Sciences a library tour on February 15. Faculty in the Department of Music will be visiting the library on February 20 to discuss preservation and access of musical scores in the circulating collection.  

Director: (Bill Nelson): The Library Committee met on February 13 in the Reese Room and then participated afterwards in a library web design focus group with other faculty in the Library Instruction Room. The Committee is currently working on its annual library assessment and needs report for the Vice-President for Academic Affairs.

Committee Reports:  None

Miscellaneous: Philip Mixon from Technical Services has moved from a temporary, part-time position to a permanent, part-time library assistant position in that department. Interviews have taken place to fill the Administrative Specialist position in Library Administration; hopefully, there will be a new person in place in the next few weeks. The Outreach Assistant vacancy has been posted for hiring by Human Resources and we will begin receiving resumes soon.