Library Faculty Meeting Minutes

Present:  Baker, Black, Bryant, Heck, Kerins, Nelson, O’Shea, Reid, Schneider, Verburg

Next Meeting: June 13, 2007

Leader:

 Bryant

Leader: Heck

Recorder:

 Heck

Recorder: Kerins

Observer:

 Nelson

Observer: Nelson

Last Meeting:  Minutes of April 25, 2007 were approved with one revision.

Special Agenda Items:

Mellie Kerins presented an idea for matching librarians and staff with departments at ASU, not so much with a focus on collection development but with a goal of having the librarian coordinate contacts with the department, attend their departmental meetings (if encouraged), etc.  The idea was discussed. Duties of the librarians will be defined and matches will be made based on preferences given by the library faculty.

Area Reports:

Reference: (Fay Verburg):
* The signs designating the computer area in Reference as a “quiet area” were discussed. Given that reference interviews occur in that area, it was felt the signs could lead to a misunderstanding with patrons. They will be removed. Students seeking quiet areas for study will be directed to other floors, where signs are already posted designating quiet areas.

Library Instruction: (Camilla Baker):
* Following this week’s classes, there is one more instructional session scheduled in June.

Special Collections: (John O'Shea):
* No report.

Technical Services: (Diane Black):
* An Access shelf-list report developed by the library at Georgia Southern and distributed during a recent GIL User’s Group Meeting is working well, and it is allowing a review of our shelves to synchronize our database with holdings on the shelf. Dr. Nelson will review both this shelf list and a Special Collections list generated locally, recently.

Automation: (Jeff Heck):
* A review of the logs generated by recent security changes in our proxy server shows no unusual activity.

Outreach: (Mellie Kerins):
* A celebration for three library staff members who have completed degrees this semester will be held at 2:30 p.m. May 30. Degrees earned were a B.F.A. and two graduate degrees.

Electronic Resources: (Martha Bryant):
* The XReferrer trial is active. A SOLINET discount means the price would be $2201 for our choice of 100 titles, or $3302 for unlimited access. Fay requested another trial of the Oxford Reference service to allow comparison, and that is in the works.

Government Documents: (Joe Schneider):
* A hire has been made to fill the vacant LTAII position, but the name will not be announced until the hiring process is complete.

Media Services: (Rose Axton):
* no report

Circulation/Associate Director: (Camilla Reid ):
* The unit plan has been completed, turned in and posted for the year. Preparation for next year’s goals are underway.

* The library has gained additional funding from the university recently to cover journal and database cost increases and to retain student employees. The additional funding requests were based on our unit plan.

* MCG and ASU are building a Peruvian clinic and dorm space next year. Tie-in suggestions concerning use of the space are welcome. Academic space has been offered by two nearby Peruvian universities.

Director: (Bill Nelson):
* With the purchase of Endeavor by ExLibris, the Voyager User’s Group Meeting, held annually, will be discontinued. The already-established comparable group for ExLibris is called ELUNA, which we have joined. Jeff Heck has been listed as the contact for the group.

Committee Reports: The Web Committee has completed a rough of the new library home page and Bill Wells is filling in the content.

Miscellaneous: none

Next Meeting: June 13, 2007 2:30 p.m.