Library Faculty Meeting Minutes

Present:  Baker, Black, Bryant, Heck, Kerins, Mims, Nelson, Payne, Reid, Verburg

Next Meeting: February 27, 2008
2:00-3:30 p.m.

Leader:

Heck

Leader: Kerins

Recorder:

 Kerins

Recorder: Nelson

Observer:

 Nelson

Observer: O’Shea

Last Meeting:  Minutes of January 8, 2008 were approved.

Special Agenda Item: Staff position job functions discussion, Automation
Bill Wells will be retiring on March 31.  Jeff asked for input on adapting the job description and personnel classification for the position to reflect current needs of the library.  Several ideas were given, and any further comments can be directed to Jeff.

Area Reports:

Media Services (Nick Mims for Rose Axton):  The department has been working on installations and updates on computers in Christenberry Field House and the Science Building.  Advertising has begun for Steve White’s position.  New laptops for checkout have been approved for purchase with Student Technology fee money.  Old laptops have to go to state surplus; they cannot be transferred outside the state system.  Media Services is also getting rid of 1,087 LP records, which need to be deaccessioned in library records.

Reference:  Fay Verburg:  Fay attended the "General Cataloging Principles and Practice” class sponsored by SOLINET which was held at ASU on January 31.

Library Instruction: (Camilla Baker): In January there were 31 instruction classes with 588 students total.  Camilla is going to assign the classes to their respective teachers month to month rather than at the beginning of the semester because of the way the requests come in.  The proposal for ILIT 1500, Introduction to Information Literacy, has been sent to the Academic Policies Committee for review.

Special Collections: (John O'Shea): Plans for the National Endowment for the Humanities grant preservation workshops and additional SOLINET workshops have been made and the dates have been finalized.  The TIFF images have been scanned for the loose photograph project.  The next phase of the project includes linking detailed information for each photograph.  The display on Martin Luther King, Jr.’s last visit to Augusta is in the display case outside Special Collections.  It can be seen until the last week in February.

Technical Services: (Diane Black): Cataloging is focusing on projects to withdraw 33 1/3 rpm recording records from the online catalog and update music score records to reflect the location change to
Media Services. Diane reviewed the potential of using electronic bookplates to
acknowledge gift material and honor benefactors. The Serials Department is preparing
the departmental serial renewal list for FY2009 and should have it delivered to departments by March 1.

Automation: (Jeff Heck): Jeff will attend a SOLINET workshop on Digital Preservation at the Georgia Archives in Atlanta on Wednesday and Thursday, February 6 and 7.

Outreach: (Mellie Kerins): The “India Unveiled” photographic display has been taken down and was picked up this morning by Will Langford from the University of Georgia Libraries.  The current display on the second floor is in honor of Black History Month, and was done by Dr. Joyce Jones.  In the spring the space will be donated to senior art students’ works.  On February 20, from 11:00 a.m. to 1:00 p.m., the “Keys to Student Success Fair” will be held in the JSAC ballroom.  The library will participate and is planning on having a computer available for practice searching and it was suggested at this meeting that we have a second computer with a library-oriented loop program from YouTube or a similar place.

Electronic Resources: (Martha Bryant): Martha has requested a trial of the National Criminal Justice Reference Service.  She is gathering ACRL statistics for Camilla Reid and statistics for the Chemistry and Physics department for their upcoming review.

Government Documents: (Yadira Payne):  Documents has lost one student assistant and gained one on Monday, Christina Hock.  Another student will start soon.  Yadira and Stephanie attended a staff development SOLINET webinar, “20 Questions:  US Government Information.”  Seventy-five percent of the old Needs and Offers material has been processed out of the library.  On Friday, February 1, Yadira attended a SOLINET MARC workshop.  She is sitting in on library instruction classes in preparation for teaching.  The department is also working on processing the government documents pulled from R-Z by Circulation.

Circulation/Associate Director: (Camilla Reid): Circulation is in the middle of a shifting project on the third floor in preparation for moving the R-Z material from the second floor to the third.  The JAGCard reader on the first floor copy machine is now installed and working.  A representative from Best Books will be in the library, room 130, on Thursday, February 21, from 11:00 a.m. to 3:00 p.m.  Everyone is invited to look through the books for possible purchase for the collection.

Director: (Bill Nelson): The Faculty Role Model reports from librarians are due February 22 to Dr. Nelson.  The library has finished its portion of the program review for the Department of Chemistry and Physics.

Committee Reports:
Information Technology:  Jeff reported that the committee is preparing surveys using online, mostly free, programs such as Survey Monkey, which facilitate their creation.
Academic Policies:  Camilla Reid reported that along with proposals from several other departments, the committee is reviewing the course requirements for the creation of a BS in Nursing.

Miscellaneous:  None.