Last Meeting: Minutes of the October 13, 2011 meeting were approved as distributed
Special Agenda Items:(Bustos): The group reviewed a document that included photo options to be included in the slideshow for the revised library homepage. Decisions were made to keep or discard certain photos from the slideshow. The group also decided on changes to some of the captions.
(McCarrell) Kyle McCarrell wanted to begin discussions regarding whether Augusta State should invest in some type of institutional repository. With the education department requiring students to write a thesis, he believed it would be beneficial to look into what items from around campus could and/or should be included in such a repository, what products are available for purchase, and who would be the leader of such an endeavor. Some items mentioned for inclusion were the aforementioned theses, various university reports from Special Collections, and the Foreign Language Journal, the Polyglot. It was generally decided that without a dedicated programmer, DSpace or an open-source option was probably not a viable source if the library were to be in charge of the repository. BEPress was considered to be a better option because it is hosted off-site and the interface has seemed relatively easy to use. Further information will be sent to the library faculty showing some examples of how other universities are using this software. Rod would also explore the cost for the system.
Special Agenda Items:(Bustos): The group reviewed a document that included photo options to be included in the slideshow for the revised library homepage. Decisions were made to keep or discard certain photos from the slideshow. The group also decided on changes to some of the captions.
(McCarrell) Kyle McCarrell wanted to begin discussions regarding whether Augusta State should invest in some type of institutional repository. With the education department requiring students to write a thesis, he believed it would be beneficial to look into what items from around campus could and/or should be included in such a repository, what products are available for purchase, and who would be the leader of such an endeavor. Some items mentioned for inclusion were the aforementioned theses, various university reports from Special Collections, and the Foreign Language Journal, the Polyglot. It was generally decided that without a dedicated programmer, DSpace or an open-source option was probably not a viable source if the library were to be in charge of the repository. BEPress was considered to be a better option because it is hosted off-site and the interface has seemed relatively easy to use. Further information will be sent to the library faculty showing some examples of how other universities are using this software. Rod would also explore the cost for the system.
Area Reports:
Media Service: (Ralph Herndon): No report.
Curriculum Center: (Cindy Britt): No report.
Reference: (Fay Verburg): Fay Verburg attended the Charleston Conference on Issues in Book and Serial Acquisition. Some of the interesting sessions she attended included discussion of collection evaluation techniques, discovery services, and embedding library resources into classroom management tools.
Rick Sulzycki, Reference Assistant, passed on a positive comment from a library user about the absence of the glass wall in reference.
Library Instruction: : (Camilla Baker): As of today, the 100th library instruction class for the Fall 2011 semester has been completed.
Special Collections: (John O'Shea): The Archives Month program on October 25 went well with Richard Pearce-Moses, Director of the Master of Archival Studies program at Clayton State University, as the primary speaker. Carol Waggoner-Angleton’s presentation on the mass digitization of ASU yearbooks, catalogs, and other university publications went very well. Carol Waggoner-Angleton and John O’Shea participated in the Society of Georgia Archivists annual meeting last week. The meeting was very informative and the preconference on Encoded Archival Description (EAD) was excellent. There were 190 participants, an increase from previous meetings.
Carol Waggoner-Angleton produced a poster which was available at the SGA conference, “Using GALILEO: Self-guided Tools as Outreach Tools in Special Collections”.
John O’Shea is making good progress in identifying the business collection in the Pilgrim Life collection. He expressed thanks to Joel Carnow, library student assistant, for his assistance in moving boxes.
John O’Shea will be meeting with Robert Smalley, former PKP Treasurer and Assistant Professor in the Hull College of Business, next Monday to complete a final review of the Phi Kappa Phi financial records and retention schedule.
Carol Waggoner-Angleton and Kathy Boyd, ASU Internal Auditor, will be attending a workshop December 6-7 concerning University System of Georgia record retention requirements. Carol Waggoner-Angelton will also be meeting with campus administrators and other ASU personnel to discuss records that Augusta State University is mandated to maintain.
Acquisitions/Cataloging: (Kyle McCarrell): Kyle McCarrell attended the Charleston Conference along with LouAnn Blocker and Fay Verburg. Kyle McCarrell attended a pre-conference workshop on developing an acquisitions formula and an afternoon summit on e-books at small schools. Kyle and LouAnn Blocker gave a presentation regarding the importance of communication between technical services and the campus faculty.
The Library Assistant II position that is being split between Technical Services and Circulation was filled. Maryska Connolly-Brown was hired to fulfill the duties of this position and will begin her employment November 14.
LouAnn Blocker and Kyle McCarrell met with the Chemistry department on October 31 to discuss the library’s resources for this department.
Automation: (Rod Bustos): Rod Bustos attended the USG Rock Eagle Computing conference. He attended sessions about the Georgia State University copyright case, on mobile applications for libraries, and the new learning management system called Desire2Learn. Maureen Akins, Assistant Director of Instructional Technology, also attended the conference and indicated she hopes ASU will be part of the first implementation group tentatively going up on the system in Fall 2012.
Work continues on the revised home page prototype based on feedback received from the Library Committee.
The LOCKSS server, housed over in the ITS data center, was recently upgraded. LOCKSS is a digital preservation system created by Stanford and stands for LOTS OF COPIES KEEPS STUFF SAFE. Rod Bustos worked closely with the ITS networking group to complete this upgrade.
Rod Bustos created several new, useful LIBGUIDES:
Mobile apps: http://guides.aug.edu/mobile
Open Access: http://guides.aug.edu/openaccess
ASUO1000: http://guides.aug.edu/asuo1000
A bulk update on all of the 36,000+ Netlibrary records that were not working from off campus was completed. The URLs have been updated so now both the GALILEO titles and the ASU titles are working correctly from off-site. In addition, the location names in the catalog have been changed so they all read “eBooks on Ebscohost” instead of “Netlibrary”.
Outreach:(Mellie Kerins): Edgar Johnson did a presentation on his book What About Us?: Standards-based Education and the Dilemma of Student Subjectivity for Meet the Author on October 27.
The library had a table at the campus “All treats, no tricks” hosted by Student Services in the JSAC Breezeway on October 27. Matthew Whittington, Outreach Assistant, won the “best costume” contest.
Electronic Resources/Serials: (LouAnn Blocker): Kyle McCarrell and LouAnn Blocker presented at the Charleston Conference on technical services/teaching faculty collaboration. The session was well-received and in line with one of the key points of several sessions. LouAnn Blocker attended useful conference sessions on: presenting graphical data for decision-making, and ways to evaluate your collection based on usage statistics and other factors. Another useful reminder from one session was that we can gather statistics on click-throughs to databases and other sites from our LibGuides if we enter the items through ‘links and lists’ rather than simply using text.
LouAnn Blocker met with the STATref Nursing representative October 31. Dr. Charlotte Price, ASU Nursing Chair, also attended the demonstration and gave useful information on Nursing’s needs for reference material.
LouAnn Blocker also met with the IBISworld representative by phone for a talk and demonstration of their product on November 8. The library may set up a trial for the spring.
November 9, LouAnn Blocker and others who wish to join will have an online demonstration from the Easy Bib representative in preparation for a trial to run through the end of the semester.
InteLex PAST MASTERS series is on trial through November 15. It encompasses the world’s largest collection of full text electronic editions in philosophy. The series also includes significant collections in political thought, religious studies, sociology, the history of science, economics, and classics. Feedback from Wes Kisting, English and Foreign Language Assistant Professor, was that it would not be useful in the beginning stages of the QEP, but could be later.
The U.S. Census Bureau is no longer publishing the print or online versions of Statistical Abstract of the United States. ProQuest will be taking over both. The library has an offer from GALILEO to subscribe to ProQuest Statistical Insight, and the online version of Statistical Abstract will be included in that product. The library could also purchase the print, or print + online version of the Statistical Abstract alone.
Technical Services student assistant Arielle White has recorded greatly increased use of some of the current print journals since the move to the more visible shelving in the open area on the second floor.
GALILEO staff have helped Owen Angleton, Automation Assistant, and Rod Bustos with setting up Google Scholar so that patrons can authenticate and access our subscribed content discovered through Google Scholar, even when they are off-campus.
Government Information: (Yadira Payne): JannMarie Chandler, Government Information Assistant; Rod Bustos; and Yadira Payne are exploring the possibility of moving from the MARCIVE cataloging system to the Government Printing Office’s Z39.50 which would potentially allow us to catalog government publications directly as opposed to through a proxy.
Miriam Zecharias, Government Information Assistant, and the departmental student assistants have begun removing the previously “selected-for-weeding” microfiche from the Voyager Catalog. The task is proving difficult as there is no consensus of record holding in GIL or GIL Find. Title searching and SuDoc stem searching do not give direct results and therefore has taken from 15-20 minutes per title. While this is a time-consuming task it is important to clean-up the catalog records.
Yadira Payne and Tristan Nall, student assistant, have completed the following LibGuides: Native American Heritage Month, NASA guide; and a tab on the Women’s Studies guide for their Take Action Project which is a course requirement.
Business Services: (Ginny Loveless): Glass doors were installed outside of the Reese Room. Better functioning exterior and interior preservation lighting is being explored.
Associate Director/Circulation: (Jeff Heck): Three TI-84 graphing calculators have been purchased for checkout at the Circulation Desk. Checkout period will be one day. The calculators were purchased in response to student requests
Director: (Camilla Reid): The Outreach Librarian position will be vacant in January 2012 after Mellie Kerins retirement. Various scenarios are being explored as a replacement is sought.
The new dean of the Pamplin College of Arts and Sciences is Charles “Skip” Clark. He will assume his duties in January 2012. He is currently at the University of West Georgia.
Committee Reports: (Blocker): Phi Kappa Phi Arsenal Lecture Series continues with a lecture on November 10 at 2:30 in UH 170. The speaker is Sage Dawson of the ASU Art Department, who works with large-scale printmaking.
(Bustos): The IT committee has its next meeting on November 11.
(Kerins): Carol Waggoner-Angleton, Owen Angleton, JannMarie Chandler, Matthew Whittington, and the library’s Al E. Cat participated in University Village’s trick or treat night October 27. The next Inreach meeting is November 9.
(Payne): Lyceum Committee met earlier this week and planning has begun for the 2012-2013 program.
Constitution Day Committee is participating in Veterans Day National Roll Call as an extension of their campus and community mission. Yadira Payne will begin reading during the 1:45 p.m. block and will be immediately followed by the National moment of silence at 2:00 p.m.
(Heck): The University System of Georgia Faculty Council met Saturday in Dahlonega, Georgia. The council developed two recommendations related to the funding commission development of metrics for performance-based funding and the consolidation effort.
(Reid): The Student Technology Fee Committee has met several times and is almost finished with its deliberations.
Miscellaneous: : (McCarrell): The Technical Services and Circulation Departments partnered together for a successful Halloween luncheon and raffle. Over $162 was raised for students to attend next year’s ASU Kids’ University.
(Reid): Camilla is serving as a reviewer for grants to the Community Foundation for the CSRA.
Next Meeting: November 30, 2011 10:00 a.m. Media Services’ Conference Room
Curriculum Center: (Cindy Britt): No report.
Reference: (Fay Verburg): Fay Verburg attended the Charleston Conference on Issues in Book and Serial Acquisition. Some of the interesting sessions she attended included discussion of collection evaluation techniques, discovery services, and embedding library resources into classroom management tools.
Rick Sulzycki, Reference Assistant, passed on a positive comment from a library user about the absence of the glass wall in reference.
Library Instruction: : (Camilla Baker): As of today, the 100th library instruction class for the Fall 2011 semester has been completed.
Special Collections: (John O'Shea): The Archives Month program on October 25 went well with Richard Pearce-Moses, Director of the Master of Archival Studies program at Clayton State University, as the primary speaker. Carol Waggoner-Angleton’s presentation on the mass digitization of ASU yearbooks, catalogs, and other university publications went very well. Carol Waggoner-Angleton and John O’Shea participated in the Society of Georgia Archivists annual meeting last week. The meeting was very informative and the preconference on Encoded Archival Description (EAD) was excellent. There were 190 participants, an increase from previous meetings.
Carol Waggoner-Angleton produced a poster which was available at the SGA conference, “Using GALILEO: Self-guided Tools as Outreach Tools in Special Collections”.
John O’Shea is making good progress in identifying the business collection in the Pilgrim Life collection. He expressed thanks to Joel Carnow, library student assistant, for his assistance in moving boxes.
John O’Shea will be meeting with Robert Smalley, former PKP Treasurer and Assistant Professor in the Hull College of Business, next Monday to complete a final review of the Phi Kappa Phi financial records and retention schedule.
Carol Waggoner-Angleton and Kathy Boyd, ASU Internal Auditor, will be attending a workshop December 6-7 concerning University System of Georgia record retention requirements. Carol Waggoner-Angelton will also be meeting with campus administrators and other ASU personnel to discuss records that Augusta State University is mandated to maintain.
Acquisitions/Cataloging: (Kyle McCarrell): Kyle McCarrell attended the Charleston Conference along with LouAnn Blocker and Fay Verburg. Kyle McCarrell attended a pre-conference workshop on developing an acquisitions formula and an afternoon summit on e-books at small schools. Kyle and LouAnn Blocker gave a presentation regarding the importance of communication between technical services and the campus faculty.
The Library Assistant II position that is being split between Technical Services and Circulation was filled. Maryska Connolly-Brown was hired to fulfill the duties of this position and will begin her employment November 14.
LouAnn Blocker and Kyle McCarrell met with the Chemistry department on October 31 to discuss the library’s resources for this department.
Automation: (Rod Bustos): Rod Bustos attended the USG Rock Eagle Computing conference. He attended sessions about the Georgia State University copyright case, on mobile applications for libraries, and the new learning management system called Desire2Learn. Maureen Akins, Assistant Director of Instructional Technology, also attended the conference and indicated she hopes ASU will be part of the first implementation group tentatively going up on the system in Fall 2012.
Work continues on the revised home page prototype based on feedback received from the Library Committee.
The LOCKSS server, housed over in the ITS data center, was recently upgraded. LOCKSS is a digital preservation system created by Stanford and stands for LOTS OF COPIES KEEPS STUFF SAFE. Rod Bustos worked closely with the ITS networking group to complete this upgrade.
Rod Bustos created several new, useful LIBGUIDES:
Mobile apps: http://guides.aug.edu/mobile
Open Access: http://guides.aug.edu/openaccess
ASUO1000: http://guides.aug.edu/asuo1000
A bulk update on all of the 36,000+ Netlibrary records that were not working from off campus was completed. The URLs have been updated so now both the GALILEO titles and the ASU titles are working correctly from off-site. In addition, the location names in the catalog have been changed so they all read “eBooks on Ebscohost” instead of “Netlibrary”.
Outreach:(Mellie Kerins): Edgar Johnson did a presentation on his book What About Us?: Standards-based Education and the Dilemma of Student Subjectivity for Meet the Author on October 27.
The library had a table at the campus “All treats, no tricks” hosted by Student Services in the JSAC Breezeway on October 27. Matthew Whittington, Outreach Assistant, won the “best costume” contest.
Electronic Resources/Serials: (LouAnn Blocker): Kyle McCarrell and LouAnn Blocker presented at the Charleston Conference on technical services/teaching faculty collaboration. The session was well-received and in line with one of the key points of several sessions. LouAnn Blocker attended useful conference sessions on: presenting graphical data for decision-making, and ways to evaluate your collection based on usage statistics and other factors. Another useful reminder from one session was that we can gather statistics on click-throughs to databases and other sites from our LibGuides if we enter the items through ‘links and lists’ rather than simply using text.
LouAnn Blocker met with the STATref Nursing representative October 31. Dr. Charlotte Price, ASU Nursing Chair, also attended the demonstration and gave useful information on Nursing’s needs for reference material.
LouAnn Blocker also met with the IBISworld representative by phone for a talk and demonstration of their product on November 8. The library may set up a trial for the spring.
November 9, LouAnn Blocker and others who wish to join will have an online demonstration from the Easy Bib representative in preparation for a trial to run through the end of the semester.
InteLex PAST MASTERS series is on trial through November 15. It encompasses the world’s largest collection of full text electronic editions in philosophy. The series also includes significant collections in political thought, religious studies, sociology, the history of science, economics, and classics. Feedback from Wes Kisting, English and Foreign Language Assistant Professor, was that it would not be useful in the beginning stages of the QEP, but could be later.
The U.S. Census Bureau is no longer publishing the print or online versions of Statistical Abstract of the United States. ProQuest will be taking over both. The library has an offer from GALILEO to subscribe to ProQuest Statistical Insight, and the online version of Statistical Abstract will be included in that product. The library could also purchase the print, or print + online version of the Statistical Abstract alone.
Technical Services student assistant Arielle White has recorded greatly increased use of some of the current print journals since the move to the more visible shelving in the open area on the second floor.
GALILEO staff have helped Owen Angleton, Automation Assistant, and Rod Bustos with setting up Google Scholar so that patrons can authenticate and access our subscribed content discovered through Google Scholar, even when they are off-campus.
Government Information: (Yadira Payne): JannMarie Chandler, Government Information Assistant; Rod Bustos; and Yadira Payne are exploring the possibility of moving from the MARCIVE cataloging system to the Government Printing Office’s Z39.50 which would potentially allow us to catalog government publications directly as opposed to through a proxy.
Miriam Zecharias, Government Information Assistant, and the departmental student assistants have begun removing the previously “selected-for-weeding” microfiche from the Voyager Catalog. The task is proving difficult as there is no consensus of record holding in GIL or GIL Find. Title searching and SuDoc stem searching do not give direct results and therefore has taken from 15-20 minutes per title. While this is a time-consuming task it is important to clean-up the catalog records.
Yadira Payne and Tristan Nall, student assistant, have completed the following LibGuides: Native American Heritage Month, NASA guide; and a tab on the Women’s Studies guide for their Take Action Project which is a course requirement.
Business Services: (Ginny Loveless): Glass doors were installed outside of the Reese Room. Better functioning exterior and interior preservation lighting is being explored.
Associate Director/Circulation: (Jeff Heck): Three TI-84 graphing calculators have been purchased for checkout at the Circulation Desk. Checkout period will be one day. The calculators were purchased in response to student requests
Director: (Camilla Reid): The Outreach Librarian position will be vacant in January 2012 after Mellie Kerins retirement. Various scenarios are being explored as a replacement is sought.
The new dean of the Pamplin College of Arts and Sciences is Charles “Skip” Clark. He will assume his duties in January 2012. He is currently at the University of West Georgia.
Committee Reports: (Blocker): Phi Kappa Phi Arsenal Lecture Series continues with a lecture on November 10 at 2:30 in UH 170. The speaker is Sage Dawson of the ASU Art Department, who works with large-scale printmaking.
(Bustos): The IT committee has its next meeting on November 11.
(Kerins): Carol Waggoner-Angleton, Owen Angleton, JannMarie Chandler, Matthew Whittington, and the library’s Al E. Cat participated in University Village’s trick or treat night October 27. The next Inreach meeting is November 9.
(Payne): Lyceum Committee met earlier this week and planning has begun for the 2012-2013 program.
Constitution Day Committee is participating in Veterans Day National Roll Call as an extension of their campus and community mission. Yadira Payne will begin reading during the 1:45 p.m. block and will be immediately followed by the National moment of silence at 2:00 p.m.
(Heck): The University System of Georgia Faculty Council met Saturday in Dahlonega, Georgia. The council developed two recommendations related to the funding commission development of metrics for performance-based funding and the consolidation effort.
(Reid): The Student Technology Fee Committee has met several times and is almost finished with its deliberations.
Miscellaneous: : (McCarrell): The Technical Services and Circulation Departments partnered together for a successful Halloween luncheon and raffle. Over $162 was raised for students to attend next year’s ASU Kids’ University.
(Reid): Camilla is serving as a reviewer for grants to the Community Foundation for the CSRA.
Next Meeting: November 30, 2011 10:00 a.m. Media Services’ Conference Room