Last Meeting: Minutes of the August 2 meeting were approved as distributed.
Special Agenda Items:(Blocker): Decision was made not to pay an additional $3125 to retain access to MasterFile Premier. GALILEO offers MasterFile Elite at no additional cost.
(Johnson): Autumn distributed the library blog schedule for Fall 2012, Spring 2013, and Summer 2013.
Special Agenda Items:(Blocker): Decision was made not to pay an additional $3125 to retain access to MasterFile Premier. GALILEO offers MasterFile Elite at no additional cost.
(Johnson): Autumn distributed the library blog schedule for Fall 2012, Spring 2013, and Summer 2013.
Area Reports:
Media Service: (Ralph Herndon): No report.
Curriculum Center: (Cindy Britt): No report.
Reference: (Fay Verburg): The sign-in form for community users has been revised. The ASU terms for computer usage are now included on the sign-in sheet so that each person who logs on is aware of these terms and by signing agrees to said terms.
Library Instruction: (Camilla Baker): Camilla Baker has made two contacts from the e-mail sent out two weeks ago about library labs, Rhonda Armstrong from English & Foreign Languages and Bob Reeves from Psychology. Dr. Reeves is looking at his syllabus for PSYC 3122 to find places where they library can embed mini-workshops throughout the course. Dr. Armstrong will be conferring with Dr. Hoffman (the other professor teaching ENGL 2250) about how they are going to approach teaching the course this semester.
Special Collections: (Carol Waggoner-Angleton): Carol Waggoner-Angleton and Judy McAlhany traveled to Leesburg, Georgia to retrieve a collection of blueprints from Mr. Austin Smith. These materials originally belonged to his father, a master carpenter, who worked for many well-known construction firms in Augusta. A preliminary inventory will begin soon.
Carol completed the inventory of the Cumming collection and will contact Hugh Connolly to formalize the deed of gift. Special thanks to Special Collection student assistant Alicia Scalia for her careful work on this project.
Special thanks to Autumn Johnson and Matthew Whittington for the care they have taken in creating the Special Collections department display for the Augusta Genealogy Society homecoming to be held August 18. The department is looking forward to showing off the new look in the brochures and postcards and advertising the Augusta Viewpoints event.
Acquisitions/Cataloging: (Kyle McCarrell): Kyle attended the Discover Galileo Webinar (along with other ASU library employees).
The purchasing of new items has begun for items that were requested last year, but not yet published. Budgets will be sent out within the next week for departments to begin spending this year’s allocation.
Prior to the anticipated move of the VHS collection, the weeding process has begun. The initial pull of items related to education, nursing, and learning support has occurred. Faculty members in these departments will be browsing the collection and marking which, if any, titles are to be kept.
Automation: (Rod Bustos): Staff computer deployments are proceeding well with only four systems left to install.
The Bindery file migration to the new server will have to be rescheduled due to problems encountered by ITS.
Outreach:(Johnson): New Faculty packets were assembled and distributed to new ASU faculty. The packets included revised Faculty Services and Lamar-Milledge Reading Program handouts.
The new Janus digital sign was received and configured by Automation. Physical Plant is set to install the monitor. Outreach and Automation will attend a Janus software training session. The computer that will run the Janus display board has been set up and configured.
A-Day activities began August 14. Most of the library faculty and staff have contributed to the campaign.
Alumni Artist, Yadira Payne, will install her exhibit “Innately She” in the Second Floor Gallery on August 22.
“What’s the Scoop?” will take place August 20 11:00 a.m.-1:00 p.m. Reese Library will offer students Reese Library lanyards and drawstring bags in an effort to market the library’s social media presence and reduce inventory to make way for items with the new university branding.
ASU Reports will now be issued weekly.
Electronic Resources/Serials: (LouAnn Blocker): Melissa completed Modules 3 and 5 of OCLC Connexion training and took “The WorldCat knowledge base: What it is, and Why it Matters to Your Library.”
Melissa has corrected records for about 30 ejournals from Ingenta, Swets, and Sage Publishing which had the old, direct links in the 856 field. If the library still had electronic access, she added the EBSCO A-to-Z link to that field. She will continue working through the list of all serials with “internet resource” in the call number field to look for more errors.
The library now has a subscription to The Dictionary of Old English A-Z in addition to the Dictionary of Old English Web Corpus. It is listed in the GALILEO menu and will be added to GIL.
A reminder of new products added this past spring: PrivCo (information on private companies), American Chemical Society Legacy Archives, and Cambridge Histories Online.
Government Information: (Johnson): Formal invitations to speak at the 50th Depository Anniversary Celebration & Reception were sent to Congressman Barrow, Congressman Broun, Senator Isakson, and Senator Chambliss with assistance from GHSU’s Office of Government Relations. Invitation letters were also sent to ninety-three GHSU and ASU VIPs. Postcards announcing the celebration & reception were designed and printed. They will be distributed to FDLP libraries, CSRA Libraries, CSRA officials, and Friends of the Library. Mary Alice Baish, U.S. Superintendent of Documents; Hallie Pritchett, Regional Depository Librarian; Ray Rowland, Emeritus Librarian; and Dr. Shirley Strum Kenny, Interim ASU President will speak at the 50th Depository Anniversary Celebration & Reception. Details:
Business Services: (Ginny Loveless): No report.
Associate Director/Circulation: (Jeff Heck): A Global Change module available in the current version of Voyager has been set up by the UGA Service Site and will soon be available for us to write reports to globally change records in the Voyager system. The module should reduce time spent on changing cataloging records in the move of materials from Media Services to Reese Library.
Director: (Camilla Reid): New library faculty members Autumn Johnson and Carol Waggoner-Angleton were recognized at the August 14, 2012 ASU Fall Convocation and the New Faculty Breakfast. Kyle McCarrell is Autumn’s new faculty mentor. LouAnn Blocker is Carol’s new faculty mentor. Thanks are due to Fay Verburg for organizing the August 16 new faculty tour of Reese Library and to the faculty and staff of the library and Media Services for participating.
As a member of the Center for Teaching and Learning, Camilla participated in the CTL New Faculty orientation on August 13. She also reported on developments in Academic Affairs shared at the Academic Vice President’s Council meeting on August 13 which was also attended by academic department chairs.
Greenblatt Library: (Seago): Greenblatt library has implemented changes in line with the New U organizational chart including title changes, departmental restructuring, responsibility changes, and physical moves. Also included in these changes is moving to an embedded library program where Greenblatt librarians will have office space in their respective health sciences disciplines’ buildings.
Consolidation Reports: (McCarrell): The Content Management Work Team met with a representative from Elsevier to discuss the consolidation and cost of their content in New U.
(Reid): Camilla Reid, Jeff Heck, and Ginny Loveless attended a consolidation unit planning training session at ASU with a representative from GHSU Institutional Effectiveness on August 7.
Camilla Reid and Brenda Seago participated in a retreat on August 10 for directors from ASU and GHSU who will be working together under Vice-Provost Dr. Roman Cibirka in Georgia Regents University. Areas participating included library, AHEC, community and professional education, admissions, registrar, and financial aid.
(Johnson): Consolidated Libraries Website Subcommittee: Upon approval from LWT, the committee will distribute a website survey to users. A promotional strategy and printed materials were developed to promote the survey to users. The Committee reviewed multi-library university websites and designed horizontal navigation drop down menu headings and links for the GRU Libraries homepage. University of Buffalo Libraries (http://library.buffalo.edu/) and University of Kentucky Libraries (http://libraries.uky.edu/) were favored. User focus groups and card-sorting activities will determine exact nature of these menus.
(Heck): Library Work Team Governance sub-committee: A draft version of the bylaws has been distributed to all library faculty members on both campuses. Review and comment should occur in the next two weeks. Once approved, the bylaws will be sent to the Governance Work Team and thence to the Consolidation Action Team. Elections for positions within the library-level governance and for representatives to the University Senate should occur in December. Elections for at-large members to the University Senate and for Senate leadership will occur in January following formal approval of the consolidation.
Committee Reports: (Blocker): Government Information Librarian/FDLP Coordinator interviews are scheduled for August 17, 20, and 24, with the open meetings at 10:00 a.m. in University Hall room 157 each day.
Miscellaneous: (Reid): Camilla Reid, LouAnn Blocker, and Maryska Connolly-Brown, members of the ASU Phi Kappa Phi chapter, participated in the chartering and initiation of the new Phi Kappa Phi chapter at GHSU on August 14.
(Blocker): Rod and LouAnn will present on the library’s information literacy assessment work with several sections of upper-division and graduate Management courses taught by Catherine Slade at the COMO/SELA conference.
LouAnn will chair a GLA Technical Services Interest Group-sponsored panel on Electronic Resources at the COMO/SELA conference.
Next Meeting: Friday, August 31, 2012 10:00 a.m. Media Services’ Conference Room
Curriculum Center: (Cindy Britt): No report.
Reference: (Fay Verburg): The sign-in form for community users has been revised. The ASU terms for computer usage are now included on the sign-in sheet so that each person who logs on is aware of these terms and by signing agrees to said terms.
Library Instruction: (Camilla Baker): Camilla Baker has made two contacts from the e-mail sent out two weeks ago about library labs, Rhonda Armstrong from English & Foreign Languages and Bob Reeves from Psychology. Dr. Reeves is looking at his syllabus for PSYC 3122 to find places where they library can embed mini-workshops throughout the course. Dr. Armstrong will be conferring with Dr. Hoffman (the other professor teaching ENGL 2250) about how they are going to approach teaching the course this semester.
Special Collections: (Carol Waggoner-Angleton): Carol Waggoner-Angleton and Judy McAlhany traveled to Leesburg, Georgia to retrieve a collection of blueprints from Mr. Austin Smith. These materials originally belonged to his father, a master carpenter, who worked for many well-known construction firms in Augusta. A preliminary inventory will begin soon.
Carol completed the inventory of the Cumming collection and will contact Hugh Connolly to formalize the deed of gift. Special thanks to Special Collection student assistant Alicia Scalia for her careful work on this project.
Special thanks to Autumn Johnson and Matthew Whittington for the care they have taken in creating the Special Collections department display for the Augusta Genealogy Society homecoming to be held August 18. The department is looking forward to showing off the new look in the brochures and postcards and advertising the Augusta Viewpoints event.
Acquisitions/Cataloging: (Kyle McCarrell): Kyle attended the Discover Galileo Webinar (along with other ASU library employees).
The purchasing of new items has begun for items that were requested last year, but not yet published. Budgets will be sent out within the next week for departments to begin spending this year’s allocation.
Prior to the anticipated move of the VHS collection, the weeding process has begun. The initial pull of items related to education, nursing, and learning support has occurred. Faculty members in these departments will be browsing the collection and marking which, if any, titles are to be kept.
Automation: (Rod Bustos): Staff computer deployments are proceeding well with only four systems left to install.
The Bindery file migration to the new server will have to be rescheduled due to problems encountered by ITS.
Outreach:(Johnson): New Faculty packets were assembled and distributed to new ASU faculty. The packets included revised Faculty Services and Lamar-Milledge Reading Program handouts.
The new Janus digital sign was received and configured by Automation. Physical Plant is set to install the monitor. Outreach and Automation will attend a Janus software training session. The computer that will run the Janus display board has been set up and configured.
A-Day activities began August 14. Most of the library faculty and staff have contributed to the campaign.
Alumni Artist, Yadira Payne, will install her exhibit “Innately She” in the Second Floor Gallery on August 22.
“What’s the Scoop?” will take place August 20 11:00 a.m.-1:00 p.m. Reese Library will offer students Reese Library lanyards and drawstring bags in an effort to market the library’s social media presence and reduce inventory to make way for items with the new university branding.
ASU Reports will now be issued weekly.
Electronic Resources/Serials: (LouAnn Blocker): Melissa completed Modules 3 and 5 of OCLC Connexion training and took “The WorldCat knowledge base: What it is, and Why it Matters to Your Library.”
Melissa has corrected records for about 30 ejournals from Ingenta, Swets, and Sage Publishing which had the old, direct links in the 856 field. If the library still had electronic access, she added the EBSCO A-to-Z link to that field. She will continue working through the list of all serials with “internet resource” in the call number field to look for more errors.
The library now has a subscription to The Dictionary of Old English A-Z in addition to the Dictionary of Old English Web Corpus. It is listed in the GALILEO menu and will be added to GIL.
A reminder of new products added this past spring: PrivCo (information on private companies), American Chemical Society Legacy Archives, and Cambridge Histories Online.
Government Information: (Johnson): Formal invitations to speak at the 50th Depository Anniversary Celebration & Reception were sent to Congressman Barrow, Congressman Broun, Senator Isakson, and Senator Chambliss with assistance from GHSU’s Office of Government Relations. Invitation letters were also sent to ninety-three GHSU and ASU VIPs. Postcards announcing the celebration & reception were designed and printed. They will be distributed to FDLP libraries, CSRA Libraries, CSRA officials, and Friends of the Library. Mary Alice Baish, U.S. Superintendent of Documents; Hallie Pritchett, Regional Depository Librarian; Ray Rowland, Emeritus Librarian; and Dr. Shirley Strum Kenny, Interim ASU President will speak at the 50th Depository Anniversary Celebration & Reception. Details:
September 18th, 2012
2:30 p.m. Program
3:30 p.m. Reception
4:00 p.m. Tour of Reese Library
Business Services: (Ginny Loveless): No report.
Associate Director/Circulation: (Jeff Heck): A Global Change module available in the current version of Voyager has been set up by the UGA Service Site and will soon be available for us to write reports to globally change records in the Voyager system. The module should reduce time spent on changing cataloging records in the move of materials from Media Services to Reese Library.
Director: (Camilla Reid): New library faculty members Autumn Johnson and Carol Waggoner-Angleton were recognized at the August 14, 2012 ASU Fall Convocation and the New Faculty Breakfast. Kyle McCarrell is Autumn’s new faculty mentor. LouAnn Blocker is Carol’s new faculty mentor. Thanks are due to Fay Verburg for organizing the August 16 new faculty tour of Reese Library and to the faculty and staff of the library and Media Services for participating.
As a member of the Center for Teaching and Learning, Camilla participated in the CTL New Faculty orientation on August 13. She also reported on developments in Academic Affairs shared at the Academic Vice President’s Council meeting on August 13 which was also attended by academic department chairs.
Greenblatt Library: (Seago): Greenblatt library has implemented changes in line with the New U organizational chart including title changes, departmental restructuring, responsibility changes, and physical moves. Also included in these changes is moving to an embedded library program where Greenblatt librarians will have office space in their respective health sciences disciplines’ buildings.
Consolidation Reports: (McCarrell): The Content Management Work Team met with a representative from Elsevier to discuss the consolidation and cost of their content in New U.
(Reid): Camilla Reid, Jeff Heck, and Ginny Loveless attended a consolidation unit planning training session at ASU with a representative from GHSU Institutional Effectiveness on August 7.
Camilla Reid and Brenda Seago participated in a retreat on August 10 for directors from ASU and GHSU who will be working together under Vice-Provost Dr. Roman Cibirka in Georgia Regents University. Areas participating included library, AHEC, community and professional education, admissions, registrar, and financial aid.
(Johnson): Consolidated Libraries Website Subcommittee: Upon approval from LWT, the committee will distribute a website survey to users. A promotional strategy and printed materials were developed to promote the survey to users. The Committee reviewed multi-library university websites and designed horizontal navigation drop down menu headings and links for the GRU Libraries homepage. University of Buffalo Libraries (http://library.buffalo.edu/) and University of Kentucky Libraries (http://libraries.uky.edu/) were favored. User focus groups and card-sorting activities will determine exact nature of these menus.
(Heck): Library Work Team Governance sub-committee: A draft version of the bylaws has been distributed to all library faculty members on both campuses. Review and comment should occur in the next two weeks. Once approved, the bylaws will be sent to the Governance Work Team and thence to the Consolidation Action Team. Elections for positions within the library-level governance and for representatives to the University Senate should occur in December. Elections for at-large members to the University Senate and for Senate leadership will occur in January following formal approval of the consolidation.
Committee Reports: (Blocker): Government Information Librarian/FDLP Coordinator interviews are scheduled for August 17, 20, and 24, with the open meetings at 10:00 a.m. in University Hall room 157 each day.
Miscellaneous: (Reid): Camilla Reid, LouAnn Blocker, and Maryska Connolly-Brown, members of the ASU Phi Kappa Phi chapter, participated in the chartering and initiation of the new Phi Kappa Phi chapter at GHSU on August 14.
(Blocker): Rod and LouAnn will present on the library’s information literacy assessment work with several sections of upper-division and graduate Management courses taught by Catherine Slade at the COMO/SELA conference.
LouAnn will chair a GLA Technical Services Interest Group-sponsored panel on Electronic Resources at the COMO/SELA conference.
Next Meeting: Friday, August 31, 2012 10:00 a.m. Media Services’ Conference Room