The Acquisitions Unit electronically
orders approximately 60-70% of all book requests from our primary vendor Baker & Taylor . Ordering a high volume of books in a variety of academic disciplines
from a vendor is both cost and time efficient. Other vendors used by the
library include Emery-Pratt (University
Press), Amazon, Harrassowitz and Puvill
(Spanish). For access to book ordering information at these sites, call
(667-4911) or email Diane Black for USER ID and password.
TO REQUEST A NEW TITLE
I. Order requests can be submitted to Acquisitions in different formats:
- CHOICE Reviews on Cards which the library receives on a regular
basis and distributes to each academic department or school. These
cards include a full citation to the publications with the price and
an abstract describing the book.
- Typed or handwritten Library Order Request Cards (available from
Acquisitions or Reference).
- Book order carts produced from the Baker
&Taylor Title Source web site.
- Publishers' announcements or catalogs (highlight and initial requested
II. Information to include in your order request - * Items are mandatory
(order request will be returned without this information).
- Publisher's address and phone number (if available)
- Publication date
- ISBN (very useful if included)
- Format (if other than book)
- Initials of person recommending the item
- Department Chair's approval*
SAMPLE CHOICE REVIEW CARD (Click on the small image below to see a full-sized
image of the card.)
SAMPLE ORDER CARD (Click on the small image below to see a full-sized
image of the card.)
TURN AROUND TIME
We do our very best to reduce the turn around time and to locate copies of all requested materials. It takes approximately 4-6 weeks for a title to arrive from the distributor once the order is placed. Orders not received by the library remain on order for 90 days. A title that is backordered, out-of-stock with the supplier, out-of-stock with the publisher or out-of-print could take up to six months or longer before the library receives the item. We apologize for these unavoidable delays, and to improve our ability to acquire the materials that you need for teaching and research, we encourage you to ORDER EARLY. Due to time restraints, orders sent to our department in February cannot be reordered. No Departmental funds are rolled over and all funds must be spent by the end of the fiscal year (June 30). The Business Office requires that all invoices for payment be forwarded to that office 2-4 weeks before the fiscal year end. We ask that you plan ahead to minimize the lost of library funds for your department.
ITEMS WITH "THIS BOOK ON ORDER" STATUS
Items that have been ordered but not yet received in the library have the status "This Book On Order" in Acquisitions and do not display in the online catalog. Most of the library's suppliers send our orders within 6-8 weeks. If an item you require urgently has an "This Book On Order" status, you may request us to follow up with the supplier. We have a RUSH procedure, by which we can usually get your request to you within five to ten working days. RUSH procedures are expensive and we ask that you plan ahead to reduce the need for RUSH materials.
COLLECTION DEVELOPMENT POLICY FOR PURCHASES
In its collection development, the library strives to select print and non-print materials that support the curriculum and research needs of the college's students, faculty and staff. The library will purchase textbooks that are requested by faculty and may accept as gifts relevant texts that have not been superseded by a subsequent edition. No attempt will be made to purchase every text that is being used for courses at the university. The library will normally buy only one copy of any item. Limited exceptions may be made when use is heavy or when material is needed for reserve. Duplicate material received as gifts will only be added to the collection if warranted by heavy usage of the copies already in the collection.
The responsibility for collection development is shared by the campus community. Faculty members have selection responsibility in their respective areas; librarians have responsibility for overall collection development including the reference collection. Each department has an appointed Collection Development Representative who coordinates ordering within the department.
COLLECTION DEVELOPMENT POLICY FOR GIFTS
Gifts come to Reese Library in many forms, from libraries of famous authors and scholars, to gifts of specialized material supporting the curriculum. The Associate Director of the Library is responsible for the acceptance and disposition of all donations. The criteria for the acceptance of gifts are the same as those governing the selection of purchased material. The library cannot accept gifts under restricted conditions, and it reserves the right to dispose of duplicate and unwanted material as it sees fit. The library is not responsible for a monetary statement of the value of a gift, but will acknowledge receipt of the gift. If the gift item is made as an honorarium, a book plate is prepared, the item cataloged and added to the collection.
Weeding (also known as deselection) is an essential, though difficult,
part of collection development that ensures the library's materials are
useful and accessible. The library's print collection is limited by space
available, and collections should change over time to reflect changes
in subject content and in the university curricula. Weeding is a periodic
or continual evaluation of resources intended to remove items that are
no longer useful from the collection. When libraries do not weed regularly
or consistently, patrons have trouble finding interesting and relevant
materials. We ask our faculty to assist the librarians with this time-consuming
and controversial aspect of collection development.