Goals Assessment Report - FY99

Introduction This is the report required by the ASU Strategic Plan. As specified, the report includes the following elements:
		Evaluation of previous year goals New goals for the coming year Recommendations for planning Recommendations for budgeting
Evaluation of 1998 - 1999 Goals Goal1: To introduce new technology to the faculty and the students.
Results	A.	Development of technology workshops and target selection. We provided training workshops and one on one training to the following departments: Fine Arts, Public Relations, Business, Education, Political Science, History and Anthropology. We developed a web based instructional request form which is available on our web page. Faculty use this to request multimedia and web publishing seminars for their students.
	B.	Equipment requests from students and faculty increased this fiscal year by 17%. Summer requests for computer based multimedia presentations continue to increase. This is a direct result of information and instruction provided to the classrooms. We distributed departmental surveys to all participants and the results exceeded the expectations.
Goal 2: To develop quality sound reinforcement for the Humanities and Fine Arts programs.
Results	A.	Design and installation in Fine Arts Classroom 1. The old system was in disrepair and inoperable. We designed a new audio reinforcement system which enables faculty to utilize various sound materials available.
	B.	We provided one on one training to the faculty in the operation of the equipment. The feedback from the faculty utilizing the room was extremely satisfied and the faculty have requested different sound formats for utilization in the classroom.
Goal 3: Research available possibilities for additional shelving for non print materials without requiring additional space.
Results	A.	Installation of modular track shelving system which provides double the capacity of shelving with existing square footage available.
Goal 4: To provide and upgrade classroom equipment.
Results	A.	Evaluation of each classroom was completed and preventative maintenance was accomplished on classroom overheads and screens. Replacements were made to aging equipment.
	B.	We began installation of television/videocassette recorders to classrooms that request this equipment hourly.
Goal 5: Promote and publicize departmental services.
Results	A.	Published departmental web pages which promote our services and equipment available.
	B.	Published a video, laser disc, compact disc, and audio tape listing for holdings available in the Media Center and Audio Lab. These can be viewed by browsing the complete alphabetical listing or by searching keyword.
New Goals for 1999 - 2000 The Reese Library Mission statement was revised this year. Media Services have actively engaged in revising and reformatting the goals , based on the new library mission statement. This project utilizes a standard format recommended by the SACS Institutional Effectiveness Committee. The latest version of this document (draft #1) is appended as Attachment 1.

Recommendations for Planning
1.	Additional square footage needed for multimedia and graphical stations for students and faculty. Justification: This square footage is needed to provide adequate resources to student and faculty in the use of scanners and images and graphical software. We continue to provide individual instruction to students and faculty in the use of digital cameras, scanners, and web publishing. Each station requires adequate workstations to house the needed peripherals required in utilizing specialized equipment.
Recommendations for Budgeting
1.	A. Provide increased funding for Student Assistants Justification: Provide media technology and services to the faculty, staff, and students. The demands for instructional equipment and personnel continue to stretch staffing and support to the limits. We cannot operate effectively without additional resources. Additional Resources: $10,400 B. Permanent (or at least one - time funding to replace the current budget one time funding for student assistants. Additional Resources: $17,000
2.	Funding required for a new position, Administrative Secretarial position Justification: With the increased demands placed on Media Services with the growing amount of scheduling, maintenance and updated of material holdings data base, department publications, statistics, cataloging, work requests, and telephones, it becomes increasingly necessary to add this position. Presently we employ two full time student assistants to accomplish some of these responsibilities but it requires continual training and the amount of time a student remains employed is very short. This is not a practical solution because student employment varies and the responsibilities are greater than what a student employee should be assigned to. Additional Resource including fringe benefits: $26,210
3.	Funding Required for Overtime Justification: Media Services must provide staff and equipment to campus sponsored events, such as, Graduation, Convocation, Fish fry, ASU Day, and many more. This funding is vital to the operation of events that require after hours and weekend coverage. Presently there is no funding available. Additional Resources: $1,000
4.	Funding required for a new position, Instructional Design Specialist position Justification: Our faculty are unable to keep up with the quick changes in technology (i.e. Computer Graphics, Power Point, Web Development). The faculty members will be able to utilize the latest technology without devoting long hours of their valuable time to master new software products. The Instructional Designer will be responsible for producing and maintaining publications and development for the faculty members. Additional Resources including fringe benefits: $42,870
5.	Funding required for a new position, Teleproduction Manager Justification: This position is needed to manage the Hardy Hall television and recording facility. To better utilize a valuable resource on our campus this position is necessary. The position would be a departmental position dedicated solely to support campus wide use of the television studio facilities. This position would be available to all faculty, staff, and students for scheduling and assisting usage of the facility for production and editing. The position would be responsible for promoting the use of the facility campus wide and the repair, installation, maintenance, and purchasing of all television studio needs. This position would allow for more accessibility to all aspects of the university in the utilization of the teleproduction facilities. Additional Resources including fringe benefits: $38,110
6.	Increase funding for Supplies and Materials - Office Justification: Each day we are replacing overhead bulbs in classrooms, in addition to weekly and monthly replacement of data projection bulbs in instructional stations. Replacement costs per data projector range from $395 to $600. Overhead projection bulb replacement is $35 each and they are replaced in each classroom at least 5 to 6 times a year. Additional Resources: $6,000
7.	Provide Funding for Part Time Clerical Justification: Student Assistants are employed in the Media Center to operate, deliver and assist faculty, staff, and students. During intercession hours and summer most students are not registered in classes, they are then required to be paid out of this fund. Presently there is no funding in this budget line and we must have funding to operate during intercession and summer semester. Summer and intercession is the only time we can provide maintenance to the classrooms, installations, and replacements. Additional Resources: $9,000
8.	Increase Funding for Travel Justification:: As instructional technology and multimedia requests for training and software continue to increase it becomes necessary to provide adequate training resources to staff in the instruction and support of this technology. Professional statewide meetings are necessary for the development of all our staff and with the Library and Media Services and converting to GIL will require travel also. Additional Resources: $1,500