Rates
Off-Campus Rental Fee
Off-Campus Non Profit Rental Fee
ASU Sponsored Events Rental Fee
ASU Events
Forms
Thank you for considering the Grover C. Maxwell Performing Arts Theatre at Augusta State University for your event. The staff at the Maxwell Theatre will do everything that we can to help you have a successful evening. The pages that follow will guide you though the process of presenting an event at the Maxwell Theatre . We hope you find them helpful. If you have any questions about the reservation process, please contact the Director. Questions about technical concerns can be answered by our Theatre Production Coordinators.
Reservations
If you would like a place on the Maxwell Theatre calendar, the first step is to determine all of the possible dates that you are interested in. Please make sure to include all of the time needed in the Maxwell Theatre to produce your event. This includes time for loading your equipment into the building, technical preparations, rehearsal, performance, taking down and removing your equipment from the building, and restoring the building to its pre-event set-up.
When you have dates in mind, the next step is to call the Maxwell Theatre Director at 706-729-2310 to determine if those dates are available. The more flexible you are with your dates, the more likely it will be that we will be able to work out a time for you. Events requiring more than a couple of days are less likely to find appropriate dates than events requiring less time.
Once we have determined a date for you, we will place a hold on that date in the unofficial calendar. Meanwhile, using the information you have given us, we will draw up an estimated cost for your rental. Non-profit groups must submit a copy of their 501 (C) 3 letter from the IRS in order to qualify for discounted rates. This estimate is only as good as the information you are able to give us. Changes in the amount of time in the building, labor requirements, or equipment used, can change the cost of the rental. You will be billed on your actual use after the performance is over. Once the estimate is complete, a Facilities Request Form must be completed. We can send both of these to you. You must return a signed copy of the Facilities Request Form with a $50 deposit in order to be placed on the official calendar.
Holders of unofficial reservations will be given one week to return a Facilities Request Form with the non-refundable $50 deposit if another request has been made for the date. If the holder of the unofficial date fails to return the form and the deposit, by the time specified, the date will be offered to the next group.
All Off Campus users are also required to sign the Rental Agreement and initial the policies statement. The Rental Agreement requires that Off Campus users obtain an insurance policy.
Your estimate form will also ask that you send us a check for 100% of the estimated facility fees thirty days prior to the first date of your rental. Even official reservations will be cancelled by Augusta State University if the deposit is not received in time. This can be a big problem for productions, so please be sure to have the deposit in on time.
The forms below will help you get started. You can fill out your own unofficial estimate to get a preliminary idea of what your likely fees will be. Please remember that all listed rates are subject to change.
Rates
The forms and information on this page will help you to determine what the rates will be for your rental. Please remember that all listed rates are subject to change. However, once you receive an estimate from us, your rate will be locked in for the date listed on the estimate form. After that time, as long as you keep your reservation current by making your deposits, and returning all required paperwork in a timely manner, your rate structure will not change. However, please keep in mind that your final bill will be based on your actual use. If your use of the facility differs from your estimated use, your final bill will be different than your estimate.
At the Maxwell Theatre we have a tiered rate structure. If your company is an official 501 (C) 3 non-profit organization, you may qualify for a discounted rate.
Off Campus Rental Fee
This is the rate charged to off campus users of the Maxwell Theatre unless they qualify for the non-profit rate.
Please use the attached interactive form to determine what your rental charge will be.
Off Campus Rental Fee Calculation Form
Off Campus Non Profit Rental Fee
This is the rate charged to off campus users of the Maxwell Theatre that are official non-profit organizations. If the event is a fundraiser for an official non-profit organization, the space must be reserved by the actual non-profit organization in order to qualify for this discount. Renters must submit a copy of their official 501 (C) 3 letter from the IRS.
Please use the attached interactive form to determine what your rental charge will be.
Off Campus Non-Profit Rental Fee Calculation Form
Augusta State University Sponsored Event
This is the rate charged to off campus users of the Maxwell Theatre that are co-presenting an event with an Augusta State University department or official student organization.
In order to qualify for this rate the sponsoring campus department or student organization must fill out the following form:
Augusta State University Sponsored Event Rate Structure Guidelines Form
The form will clarify if the event qualifies for a reduced rental fee at the Maxwell Theatre . The event must serve the mission of the University and the Department and/or the Student Organization that is sponsoring the event. The sponsoring Department and/or Student Organization may agree to sponsor the event only if certain guidelines are followed. It is up to the department to determine if they wish to impose restrictions. All restrictions must be in writing and must be included in the rental contract. If it is determined that the event does not qualify for the co-sponsor rate, the off campus group must pay either the non-profit rate or the off-campus rate as appropriate. This worksheet is intended only to determine a rental rate. Departments may still offer support to events that do not qualify for this rate.
Please use the attached interactive form to determine what your rental charge will be.
Augusta State University Sponsored Event Rental Fee Calculation Form
Remember, that only forms sent from the Maxwell Theatre and signed by the Director are official estimates. However, this form should give you a pretty good idea of what your actual expenses will be.
Once you have determined what your likely expenses will be, please send in your Facilities Request Form with a check for $50 to make your reservation official.
Augusta State University Event
This is the rate charged to official Augusta State University Departments and Student Organizations in good standing. To be considered an Augusta State University event, the event must be fully produced by Augusta State University. This means that ASU funds are paying for all aspects of the event and all receipts (if ticket sales are involved) go to ASU. Should any outside funds be used to help produce the event, those funds are donations, and there is no expectation of compensation (including compensation to recover expenses) from ticket receipts or otherwise from the donor. It must serve the mission of the University and the Department or the Student Organization that is presenting the event. If the event does not qualify for the Augusta State University rate, it may still qualify for another rate. Please contact the Maxwell Theatre Director for help in determining the proper rate. Departments and Student Organizations may contact the Maxwell Theatre Director at 706-729-2310 to determine likely Maxwell Theatre charges Augusta State University events.
Rental Forms
This is the main place to look if you need to find a form related to the Maxwell Theatre. However, most of the forms here are also found in other places.
Maxwell Theatre Rental Rates: Use these forms to caluculate your likely expenses for your event.
- Off Campus Rental Fee Calculation Form
- Off Campus Non-Profit Rental Fee Calculation Form
- Augusta State University Sponsored Event Rental Fee Calculation Form
- Additional Fees Rate Sheet
Augusta State University Sponsored Event Rate Structure Guidelines Form: The ASU sponsoring department or student organization must turn in this form to allow the renter to get the sponsored event discount.
Facilities Request Form: This form must be returned with a $50 non-refundable deposit to make your reservation official.
Sample Maxwell Theatre Rental Agreement: For off campus users this agreement must also be signed to make the reservation official. 100% of the estimated facilities fee is due 30 days prior to the first day of your theatre use to keep your reservation in good standing. Please pay close attention to the insurance clause in the agreement.
Policies statement: Off campus users must also initial our theatre policies statement.
Maxwell Theatre Technical Specifications: Review this sheet to determine if we can meet your technical requirements. If you have any questions about this form please contact the Theatre Production Coordinators.
Maxwell Theatre Seating Chart: Please use this seating map for your reserved events. The Maxwell Theatre does not allow for the addition of temporary seating in the seating area. Handicapped locations are only to be used for patrons who cannot use a regular seat. Standing room is not permitted. Seating capacity is 740 in the seating area including handicapped locations.
--Fees and terms are subject to change without notice
